Vending Repair Government Bids & RFPs

Bids must be received by the purchasing agency no later than the solicitation due date of June 30, 2026, at 4:00 PM.

Payment shall be made on a reimbursement basis for actual goods and services received and accepted. Invoices must be emailed to ***@***. *. *, copying ***@***. *. *, and must contain the purchase order, vendor number, remittance address, and actual dates of service along with transportation supporting documentation.

All materials, components, and equipment installed under this contract will have a one-year warranty or the manufacturer's full warranty, whichever is greater.

Multiple Award: Contracts will be awarded to all responsible and responsive bidders who comply with the eligibility requirements.

Vendors must have relevant experience, qualifications, background, licensure, and certifications to provide vending machine service repairs and preventative maintenance services.

Any work found to be inferior or non-functional shall be corrected or replaced by the contractor at no additional cost to the Commonwealth and may result in an entry into the Contractor Responsibility Program System (CRPS).

Work found to be inferior or non-functional may result in an entry into the Contractor Responsibility Program System (CRPS).

Bids are due no later than 1:00 p. m. on June 11, 2026. Late submittals will not be accepted. bids are due no later than 1:00 p. m. at the website listed june 11, 2026 on the cover page of the rfp. late submittals will not be accepted.

Invoices shall be submitted no more frequently than monthly for satisfactory and accurately performed services. Contractor shall be paid as work is completed and invoices are approved by MDHA. All payments shall be effectuated by automated clearing house (ACH). all payments shall be effectuated by automated clearing house ach.

Contractor warrants that for a period of one year from date of delivery and/or installation, whichever is later, the goods provided shall be free of any defects. contractor warrants that for a period of one year from date of delivery andor installation, whichever is later, the goods provided, including software, shall be free of any defects that interfere with or prohibit the use of the goods for the purposes for which they were obtained.

MDHA will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to MDHA considering only price and any price-related factors specified in the solicitation. mdha will evaluate bids in response to this solicitation without discussions and will award a contract for services and general conditions exhibit 12 to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to mdha considering only price and any pricerelated factors specified in the solicitation.

MDHA will award the contract only to responsible prospective bidders who have the ability to perform successfully under the terms and conditions of the proposed contract. mdha will award the contract only to responsible prospective b idders who have the ability to perform successfully under the terms and conditions of the proposed contract.

If contractor fails to satisfactorily provide cure within thirty days of breach identification, MDHA shall have the right to immediately terminate this contract and withhold payments in excess of fair compensation for work completed. if contractor fails to satisfactorily provide cure, mdha shall have the right to immediately terminate this contract and withhold payments in excess of fair compensation for work completed.

Site visits may be arranged by contacting the appropriate property management at the locations provided in attachment d. site visits may be arranged by contacting the appropriate property management at the locations provided in attachment d laundry cost breakdown sheet.

Protests shall be served on the assistant director of procurement and contract management by obtaining written and dated acknowledgement. protests shall be served on the assistant director of procurement and contract management by obtaining written and dated acknowledgement from: camber schlag, assistant director of procurement and contract management 712 south sixth street, nashville, tn ****.

Noncompliance with submission instructions will result in the bid not being opened or considered. Bidding on only a portion of the items will disqualify the bid. oncompliance with these instructions will result in the bid not being opened nor bid being considered.