Coffee Catering Government Bids & RFPs

The bid notice states that the deadline for submissions is May 28, 2026, 11:00 AM CDT.

The bid notice requires vendors to submit several forms for qualification, including a Proposal Acknowledgement Form, Company Information Antitrust Form, Pricing Service Affirmation, Bid Sheet, Vendor Certification Form, Edgar Certification Form, Certificate of Interested Parties Form ****, and an optional Certificate of Insurance.

The proposal receipt date and time is May 22, 2026, at 3:30 PM. Vendors shall be able to respond and provide service within twenty-four (24) hours of telephone or electronic activation for designated emergency operations center.

The selected proposer shall address and send the invoice to the Department of Emergency Management. Payments will be made no earlier than thirty (30) days after receipt of a properly executed invoice and approval by the Department of Emergency Management.

The award will be based on a scoring system where the technical proposal constitutes a maximum of 75 points per evaluator and the price proposal constitutes a maximum of 25 points per evaluator. The council may select a proposer other than the highest-ranked proposer if that proposer has received a cumulative score of at least eighty percent (80%).

Proposers must be experienced in providing similar services, demonstrate the ability to meet minimum requirements (which can be satisfied through subcontractors, except for licensing), and provide a minimum of three (3) references. They must also meet all requirements in the State Sanitary Code and have necessary permits from the Louisiana Department of Health.

Failure to comply with certain sections, such as those related to subcontractors or invoicing, may result in penalties imposed by JPCO Section ****, contract termination can occur for failure to comply with terms or quality of work, or for acts of discrimination.

A pre-proposal conference is not required for this RFP, and there is no mention of a mandatory site visit.

Proposers shall be required to submit a sample menu with their submissions. Attachment D provides a sample menu.

Any proposer that submitted a proposal may protest in writing to the Director of Purchasing within 48 hours of the evaluation committee meeting.

The bid notice states Items from freezer storage must be delivered within 90 days from date of processing. and Delivery must be made on dates and during hours as specified in contract.

The bid notice states Payments will be made upon receipt of invoices after commodities have been delivered and accepted.

The bid notice states Items so designated are to be bid both with and without government donated commodities GDC and will be awarded by the lowest bid.

The bid notice states meat and poultry products must be processed or manufactured in plants operated under the meat and poultry inspection program of the food safety and inspection services of the u. s. department of agriculture or under an inspection program approved by that agency. and Products and brands not previously approved by the dpw dietary advisory committee will not be accepted.

The bid notice states If the vendor fails, neglects or refuses to do so, the commonwealth shall then have the right to purchase on the open market and charge the defaulting vendor any increase in price plus **** for liquidated damages. and Partial or late deliveries or incorrect items may be rejected and any difference in price for repurchase will be charged to the defaulting vendor, plus **** for liquidated damages.

The bid notice states Samples may be submitted to the dpw dietary advisory committee for formal evaluations and approval.

The planned opening for the community cultural center is Friday, June 5, 2026, and the town would like to have a café vendor operating during the first week of June.

The request for proposal does not necessarily contemplate an award based solely on price. The board of selectmen or its designee may reject or accept any and all proposals in whole or in part or may waive any informality in proposals received if, in its/his/her opinion, it is in the best interest of the town to do so, for whatever reason.

To be considered, vendors must submit proof of a license to operate, appropriate insurance coverage, and a hold harmless clause related to the Town of Woodbridge.

Interested parties are required to attend a walkthrough of the café space on Monday, April 13, 2026, at 10 am at the corner of Center and Newton Road in Woodbridge, CT.