Vending Maintenance Government Bids & RFPs

Bids are due July 29, 2026, by 10:00 AM. bids due: july 29, 2026 by 10: 00 am

Vendors should be in the laundry equipment business for a minimum of three years and must be approvable by the U. S. Department of Housing and Urban Development. Should be in the laundry equipment business for a minimum of three years. Must be approvable by the U. S. department of housing and urbandevelopment

Failure to include all required items with the bid may result in rejection of the bid. Failure to include these items with the bid may result in rejection of the bid.

Proposal responses will only be received before the time and date indicated. The response deadline is August 13, 2026, at 02:00 PM CT.

LEISD utilizes purchase orders for payment. Vendors must be willing to accept purchase orders provided electronically via email. Work shall not begin until a purchase order has been issued. Payment will be made after all completed and required documentation (service reports and invoices) have been received.

All parts must have the minimum original manufacturer's warranty. Refrigeration systems require a one-year warranty on parts and labor, plus an additional 5-year warranty replacement only on the compressor. All products are guaranteed free from defects and faulty workmanship for a minimum of one year after final acceptance.

The district does not award contracts on pricing alone. The district reserves the right to award the contract to the proposer who offers the best value and is in the best interest of the district. Evaluation criteria include purchase price (30 points), vendor reputation (10 points), quality (25 points), meeting district needs (25 points), past relationship (5 points), and Texas-based employment (5 points).

Offerors shall hold all necessary certifications and/or licenses to perform contract work within the specified cities in Texas. Copies of these certifications and/or licenses shall be included with the bid response. Vendors providing parts but not service are exempt from this requirement.

The district reserves the right to terminate any agreement for breach or default of the agreement by the vendor, including failure to meet schedules, deadlines, or delivery dates, or failure to make payments. The district also reserves the right to terminate for convenience.

Offerors are advised to familiarize themselves with existing conditions in the material and labor markets prior to submission of an offer. Offerors are strongly urged to make arrangements to visit and inspect the sites prior to proposing if the configuration, structure, condition, etc. , of the site will influence the proposal for contract performance.

Any proposal received later than the specified time shall be disqualified. Emailed and/or faxed submissions will not be accepted. Failure to provide required documentation, such as insurance certificates or W9 forms, may result in disqualification.

All machines must be delivered and installed no later than thirty 30 days after the beginning date of the contract.

Commissions are paid based on net sales, calculated from meter readings. Reports are due monthly.

The award will be based on best value, considering commission percentage (50%), technical approach (40%), and past performance, qualifications, and experience (10%).

Vendors must have been in business for at least five years or have principal owners with equivalent experience, be financially solvent, and have a satisfactory Vendor Performance Tracking System (VPTS) score.

Failure to comply with reporting requirements or other contract terms may result in remedies being assessed.

Questions and requests for clarification must be submitted by July 6, 2026.

Failure to meet minimum qualifications, submit required forms, adhere to communication restrictions, or provide timely responses can lead to disqualification.