Seymour Johnson Air Force Base Concessionaire Contract ( Coin Operated Gaming) - This is a Sources Sought notice issued solely for market research; it is not a Request for Proposals ( RFP) and does not commit the Government to award a contract. The Government is conducting research to identify interested and c
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This is a sources sought notice for market research to identify capable parties for amusement concessionaire services at the Phantom Lanes Bowling Center, Seymour Johnson Air Force Base. The requirement includes the installation and maintenance of eight video game machines and one claw game. The base period for the contract is September 18, 2026, through September 17, 2027, with options for four additional years. Responses are due by May 22nd. The vendor will be responsible for providing and servicing vending machines, including installation, maintenance, and stocking of products. Equipment must comply with specifications, be no more than 15 years old (with exceptions), and a minimum of 20% of the oldest machines must be replaced annually. Machines require dual lock systems, and NAFI representatives must be present for coin counting. Meters must be accessible for reading. Dollar bill and coin dispensers are required. All electrical equipment must meet national electrical code and base civil engineer standards. The concessionaire must clean exteriors and glass at each visit, promptly repair broken glass, perform monthly playfield cleaning, and replace machines with heavily damaged playfields. Repairs must be initiated within 24 hours of notification, and unserviceable machines must be replaced within 48 hours. Quarterly rotation of machines is required. Machines must be satisfactory to the NAFI manager, who can direct replacement of slow-playing machines. Changes to machine quantity or type require prior written approval. Monthly payments to NAFI are based on a fee schedule and are due within 30 days of month-end, accompanied by a gross receipts statement. Either party can terminate with 30 days' written notice. The vendor's liability is limited to its own negligence. The client indemnifies the vendor for claims resulting from client use. The concessionaire must maintain specific insurance coverages, including workers' compensation, automobile liability, comprehensive general liability, and products liability. Base access and security are the concessionaire's responsibility, including obtaining necessary passes, decals, and background checks, and complying with installation security protocols. Both parties agree to protect proprietary information. The contract will be governed by federal law, with North Carolina law applied as a guide if not conflicting with federal law or military regulations.
The bid notice states that the base period for the contract is September 18, 2026, through September 17, 2027, with options to extend for up to four additional years. The requirement consists of the installation and maintenance of eight 8 video game machines and one 1 claw game for a base period of 18 September 2026 through 17 September 2027, with options to extend for up to four additional years.
The bid notice states that monthly payments to NAFI shall be calculated based on the percentages in the agreed-upon fee schedule and are due within 30 days of each month's end. monthly payments to nafi shall be calculated based on the percentages in the agreedupon fee schedule and are due within 30 days of each months end.
The bid notice states that responses will be due by May 22nd. Responses will be due by may 22nd to the listed pocs.