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Bid for flight simulators. Bid closing date: ****, 10:00 AM. Bid submittals must be marked with the bid number, bidder's return address, phone number, email address and submitted prior to the closing date and time. Additional information: Terms and conditions, including payment terms, warranties, and liability limits, are included in the document. The university is not exempt from paying sales or use taxes. All products must be shipped FOB point of destination. Backorders or delays in delivery may be deemed an event of default. No substitutions or cancellations are permitted without approval. Delivery shall be made during university work hours. All duties and customs fees shall be paid in advance by the vendor. Vendor shall procure and keep in effect all necessary permits, certifications or licenses as required by law. All goods and other products furnished will be subject to inspection and acceptance by the university. Time is of the essence. Invoices must be sent to the bill to point listed on the university purchase order, and must include the following additional information where applicable: the complete name and remittance address of the vendor, invoice date, invoice number, purchase order number, itemized listing of purchases, to include a description of the merchandise and/or services, unit price and extended line total, name and location of department for whom the goods or services were provided, discount payment terms, itemized taxes. The university may not make payments in advance of receiving goods or services. Vendor shall perform all services using personnel of required skill, experience and qualifications and in a professional and workmanlike manner. Vendor guarantees that everything furnished will be free from defects in design, workmanship and material. Vendor shall hold student record information in strict confidence. Vendor shall comply with all applicable university policies and Arkansas and federal law while on campus. Vendor shall comply with all applicable national collegiate athletic association (NCAA) and athletic conference bylaws, rules, and regulations. Vendor agrees to comply with all applicable federal and state laws, including without limitation laws pertaining to nondiscrimination and affirmative action. Vendor shall collect and use data only for the purpose of performing its obligations under a purchase order or agreement. Vendor shall maintain appropriate technical and organizational measures for the protection of the security, confidentiality and integrity of data. Vendor shall maintain insurance, in the amount of at least $5,000,000 per occurrence, protecting the university against loss or damages including costs of litigation arising from a security breach. No assignment of the purchase order or agreement is permitted without the written consent of the university. The university reserves the right to purchase, use, lease, license or otherwise procure any similar services or products. Notices and other communications to the university shall be directed to the address provided in the purchase order or agreement, and to any email address provided by the university. All agreements and purchase orders, including all amendments thereto, shall be construed and enforced in accordance with the laws of the state of Arkansas. If federal transit administration (FTA) funds are used in any procurement by the university, certain contract clauses apply. Ethical standards for vendor retention are included. The university of central arkansas shall not be responsible or liable for any type of special or consequential damage to the other party. Vendor shall defend, indemnify, and hold harmless the university from any claims arising out of or in any way relating to the performance of vendor's obligations. Certifications required by law are included.
