Bids are due by July 30, 2026, at 2:00 PM for cooperative bus parts including brakes, electrical parts, filters, fluids, tires, transmission parts, wipers, radiators, and emissions. Bid documents can be obtained from www. ***. *. * must be submitted in writing to david hutchinson at ***@***. *. * no later than five business days prior to the bid opening. Bidders must submit a non-collusion certification, Iran Divestment Act certification, certificate of insurance, and W9. Awards will be posted on www. ***. *. * are expected within two days of purchase order receipt.
Deliveries will be made during regular school hours. All ordered items are expected to be in stock and available for two day delivery. if an awarded vendor is unable to meet this delivery requirement, they must notify the district upon receipt of the purchase order, and if anticipated delayed delivery does not meet the needs of the district, the district may obtain the item from an alternate source.
Payment of invoices is the responsibility of the participant that issued the purchase order. Inaccurate invoices will not be considered for payment until the accurate invoice is received, which begins net 30 days.
The manufacturers standard guarantee shall apply from the date the item is installed. during the guarantee period the successful bidder must repair andor replace the unit without cost to the district with the understanding that all replacements shall carry the same guarantee as the original equipment.
Awards will be made to the lowest responsible bidder, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery. The award for cooperative bus parts will be recommended to the lowest responsive and responsible bidders in part or in whole who meet all the terms of these specifications and the attached general conditions.
Bidders are required to provide three customer references from NY state school districts, BOCES, or public bodies for whom the bidder has supplied similar products and/or services. Bidders are required to provide the following company information below: company name phone number address fax number address local store phone number bid questions contact phone number email address billing contact phone number title email address vp salessales manager phone number or other person to whom listed sales representatives report.
If the successful bidder fails to deliver as ordered, or within the time specified, or fails to make replacement of rejected articles, the school district may purchase from other sources and the successful bidder agrees to reimburse the school district promptly for excess costs. If the successful bidder fails to deliver as ordered, or within the time specified, or within reasonable time as interpreted by the school district, or fails to make replacement of rejected articles, when so requested immediately or as directed by the school district, the school district may purchase from other sources to take the place of the item rejected or not delivered.
The school district reserves the right to request a representative sample of the item quoted upon either prior to the award or before shipment is made. The school district reserves the right to request a representative sample of the item quoted upon either prior to the award or before shipments is made.
Bids may be rejected if bid forms are not completed as instructed. Submission of more than one bid per item or more than one bid package shall be deemed collusion and that all bids received from the submitting bidder shall be rejected. Bids submitted may be rejected if bid forms are not completed as instructed.
