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This is a Request for Quotations (RFQ) for preventive maintenance services for the fire alarm system at the Embassy Branch Office (EBO) in Cartagena, Colombia. The contract will be for a one-year period with two one-year options. The services include semiannual general maintenance on the fire alarm system, including the main panel, smoke detectors, pull stations, sirens, strobes, power supply, and remote annunciator. The contractor must provide all labor, tools, and materials. Reports are required for all maintenance, repair, and part replacement services. Telephone technical support is available 24/7, with a solution required within 5 hours of notification for emergencies. Repairs are not included but a quote must be provided within 48 hours of diagnosing a failure. The contractor must adhere to strict safety requirements, including the use of PPE, and comply with local and US regulations. A site visit is mandatory. Quotations are due by June 22, 2026, at 4:00 PM and must be submitted electronically in English. Offerors must be registered in the SAM system. Additional documents required include ****, Section I (Pricing), Section 5 (Representations and Certifications), IRS Form W14, and proof of SAM registration.
Quotations are due by June 22, 2026, at 4:00 PM. No quotations will be accepted after this time.
The bid notice does not explicitly state the payment terms. However, it mentions that the government will make payment in accordance with the prompt payment act 31 **** and prompt payment regulations at 5 CFR part ****.
The bid notice does not explicitly state warranty terms for the services provided.
The U. S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.
Offerors shall be registered in the SAM system for Award Management database at www. ***. *. * prior to submittal of their offer/proposal as prescribed under FAR **** to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given.
The bid notice does not explicitly detail penalties for non-compliance or default.
The embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on June 12, 2026, at 9:00 local time at Chambacu Building in Cartagena.
The bid notice does not mention the submission of samples.
Questions must be sent to ***@***. *. * before June 16, 2026, at 4:00 PM.
Incomplete proposals will not be accepted. Failure to be registered in SAM at the time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given.
