Rebuilt Parts Government Bids & RFPs

Bid deadline is Wednesday, July 15, 2026, at 1:00 PM local time.

Payment will be made upon final delivery and acceptance of all supplies ordered on each purchase order issued.

Selected vendors must be able to provide factory authorized warranty and service support.

The bid will be awarded to the responsible, responsive bidder whose bid conforming to this solicitation will be most advantageous to the road commission, price and other factors considered.

Bidders must be an authorized contractor capable of providing multiple brands of parts/materials, performing all warranty, diagnostic, general and specialized repairs, and have at least one location within seventy-five (75) miles of the Genesee County Road Commission.

In case of default by the contractor, the Genesee County Road Commission may procure the articles or services from other sources and hold the bidder responsible for any excess cost occasioned thereby.

Evidence in the form of samples may be requested if brand is other than specified. Such samples are to be furnished after the date of bid opening only upon request of the road commission.

A protest with respect to an invitation for bids or request for proposals shall be submitted in writing within seven (7) calendar days of the date the contract is awarded.

Any one or more of the following causes may be considered for the disqualification of a bidder as nonresponsible and the rejection of the bid: evidence of collusion among bidders, lack of competency, lack of responsibility as shown by past work, or uncompleted work under other contracts.

All repairs must be completed and vehicles returned within 5 working days from date of pick up. All repairs must be completed and vehicles returned within 5 working days from date of pick up.

Bidders must indicate if they will honor the manufacturer's standard warranty period. Bidder will honor manufacturers standard warranty period where one exists.

The successful bidder must currently service equipment similar in quantity and complexity to the BOCES requirements and provide evidence of technical capabilities. The successful bidder contractor must currently service equipment similar in quantity and complexity to the boces requirements listed herein.

Failure to submit a bid, or to reply as to a reason for not bidding, may result in removal of your firm from our bidders list. Failure to submit a bid, or to reply as to a reason for not bidding, may result in removal of your firm from our bidders list.

Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery. Bidders guaranteed delivery is days. Note: delivery time may be a factor in determining the winning bidder.

County terms of payment are 2 10 net 30. Bidder may offer alternate terms here: Discount and alternate terms will not be used in award determination.

Bidder must warrant that the goods shall be delivered free of the rightful claim of any third person by way of infringement of patents, trademarks or copyright. All items delivered must be guaranteed against faulty materials and workmanship.

Awards will be made by category to the bidder showing the lowest net cost to the county for all of the parts listed in that category.

The purchasing agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.

Failure to deliver items or equipment that do not meet county specifications or are not received within the specified delivery time may be cause for cancellation of the order and vendor declared irresponsible. Any additional costs incurred by the county may be charged to original vendor.

Samples, when required, must be delivered prior to the bid opening and free of charge. Samples will be returned at bidder's expense and bidder is required to arrange for pick up.

Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the Bureau of Purchase and Supplies three working days prior to the bid opening.

Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.