This is a public tender notice from the U. S. Department of Labor (DOL) for directed medical services related to the Federal Employees Compensation Act (FECA). The contractor will be responsible for managing and providing a nationwide network of medical specialists to conduct medical diagnoses, disability assessments, and impairment evaluations for injured federal employees. Services include second opinion examinations (SECOP), independent medical examinations (IME), and case file reviews. The contract period is one 12-month base period with four 4 12-month option periods, starting March 28, 2026. Key requirements include timely scheduling of appointments, delivery of comprehensive and unbiased medical reports, adherence to quality control standards, and compliance with strict security and privacy regulations for handling sensitive claimant information. The contractor must also manage a network of qualified physicians, ensure their compliance with licensing and certification requirements, and adhere to specific timelines for report submission. Penalties, including liquidated damages, will be applied for late submissions. The government anticipates awarding a fixed unit rate type contract. The contractor is responsible for all necessary equipment and facilities. Transition-in and transition-out plans are required. Pricing is based on fixed unit rates with tiered pricing incentives for timely submissions. The contractor must also have a robust program to prevent duplicate billing and ensure program integrity.
The bid notice specifies various deadlines for different deliverables, such as supplemental reports within 21 calendar days, SECOP medical reports within 7 calendar days of examination, and IME medical reports within 14 calendar days of examination. For case file reviews, surgical reports are due within 7 calendar days of referral, impairment ratings and IME file reviews within 30 calendar days, and other file reviews within 21 calendar days. The bid notice states, The contractor shall deliver supplemental reports to owcp within twentyone 21 calendar days from the date of supplemental request.
Payment for services under this contract is made through the FECA fund, based on the approval of billable work products accompanied by associated billing/invoice. The contractor must note and apply the applicable tier pricing and any applicable liquidated damages for each billing/invoice submitted. The bid notice states, Payment for services under this contract is made through the feca fund, as outlined in section 5. 5. 5, based on the approval of billable work products accompanied by associated billinginvoice.
Physicians must possess an M. D. , D. O. , DPM, or Psy. D. degree, hold an active, unrestricted license to practice medicine in the state of examination, have medical liability insurance, and be board-certified in their respective specialties. They must also be engaged in active medical practice with at least 120 hours of direct patient care over the previous 12 months. The bid notice states, All physicians shall possess an m. d. degree, d. o. degree, dpm degree, or psy. d. degree, as applicable. All physicians shall hold an active, unrestricted license to practice medicine in the state in which they perform examinations or otherwise practice under this contract and have medical liability insurance.
The bid notice details liquidated damages for late submission of billable work products. For example, a late supplemental report is subject to **** per every 10-calendar day period after the report is due, capped at **** after 30 calendar days. The bid notice states, The contractor is required to deliver services under this contract, as demonstrated by submitting the associated billable work products, no later than the due dates set out throughout the pws and technical exhibits which are referenced in the table below. If the contractor fails to submit the billable work products by the due date, the contractor shall, in place of actual damages, pay to the government liquidated damages, calculated as set out below.
