This Invitation for Bids (IFB) seeks a vendor to supply and deliver sand and soil to various locations within the Long Island region for a term of five years. The contract will be awarded by lot to the lowest responsive, responsible, and qualified bidder meeting all minimum specifications. Bidders are not required to bid on all lots but may submit a single bid for multiple lots. Key requirements include: - Specific particle size and composition specifications for each lot. - A 2026 report from an A2LA accredited lab proving product meets specifications for each lot bid. - Delivery to multiple state park locations: Bethpage State Park, Montauk Downs State Park, and Sunken Meadow State Park. - Estimated quantities are provided for each lot and delivery location, but there is no guarantee of minimum usage. - Bids can be submitted electronically (preferred) or as hardcopies. - Proposals received after the bid due date and time will not be considered. - Bidders must allow adequate time for electronic or hardcopy delivery. - Designated contacts are provided for all inquiries; contacting other individuals may result in disqualification. - Questions and clarifications must be submitted via email by the deadline specified in the IFB timeline. - The method of award is to the lowest grand total bid per lot. - The contract term is five years, contingent upon Office of the State Comptroller approval. - Bidders must submit specific forms with their proposal, including a bid form, lobbying law certification, noncollusive bidder certification, and vendor responsibility attestation. - Additional forms are due upon tentative award. - The IFB includes detailed administrative and contractual requirements, including provisions for liability, freedom of information law, bid security, contract negotiations, bid protest procedures, and various certifications. - Warranties for materials and workmanship are required for a minimum of one year.
The bid submission deadline is May 7, 2026, at 3:00 PM ET. Proposals received after this date and time will not be considered for award.
The bid notice states that payment requests shall be made on forms mutually agreed upon by the contractor and the agency and shall include appropriate backup documentation to support the request for payment. All payments will be made in accordance with article xia of the state finance law. The agency pays charges after the services and or products are provided and does not pay in advance for these services andor products.
Contractor warrants that the services acquired under the resultant contract will be provided in a professional and workmanlike manner in accordance with industry standards. All materials and workmanship provided under the resultant contract shall be warranted for a minimum of one year.
Contracts will be awarded by each lot to a responsive, responsible and qualified bidder who offers the lowest grand total bid meeting all minimum specifications of the lot bid, as outlined in this IFB.
OPRHP is seeking bids from experienced companies with the personnel, facilities, and organization to meet the demands of a contract of this scope. Bidders shall comply with the laws of the State of New York and shall possess or obtain any required licenses, permits, or authorizations necessary to be considered for award.
The bid notice mentions that bidders entering a contract with the state are expected to comply with all the terms and conditions contained herein. Failure to include any amendment information in your proposal may result in disqualification. Proposals not packaged accordingly may be deemed nonresponsive. Proposals received after the date and time in the IFB timeline will not be considered for award and may be returned, unopened, to the sender.
For each lot bid, bidder must provide a 2026 report from an A2LA accredited lab proving product meets specifications included below.
Protests must be received by the designated contact no later than five 5 business days after a debriefing or ten 10 business days after the written notice of selection or nonselection for contract award, whichever is later.
