Ceiling Heater Government Bids & RFPs

All work must be completed within 60 calendar days from the date of the contract award.

All workmanship and materials shall be warranted for a minimum of one year from the date of acceptance.

The contract will be awarded to the responsible offeror whose proposal is determined to be the lowest price technically acceptable (LPTA) and most advantageous to the government.

Contractor shall ensure that all work is performed by skilled tradespersons who are fully qualified, licensed, and experienced in their respective fields.

A site visit has been scheduled for Tuesday, June 9th at 10:00 am est. To arrange attendance, please email cwo chris corbett at ***@***. *. * no later than 5:00 pm est on June 4th. No other site visits will be permitted.

Failure by the contractor to conduct a site visit prior to submitting a proposal does not relieve the contractor of responsibility for properly estimating the difficulty or cost of successfully performing this work.

Proposal due date is July 21, 2026, at 2:00 PM EST. proposal due date july 21, 2026 @2:00 pm est

The evaluation criteria include warranty, service contracts, and industry standards. warranty, service contracts, industry standards and referencesthe purpose of this competitive rfp is to promote a fair, most efficient means to obtain the best value to emmetcounty

Submittals will be evaluated and ranked to determine the best value to the county based on initial and ongoing costs, quality of work, conformity with specifications, past performance, and warranty/service contracts. submittals will be evaluated and ranked to determine the best value to the county based on the followingcriteria: 1. initial and ongoing costs for the project 2. quality of the work 3. conformity with specifications and suitability to the requirements of the county 4. past performance of the vendor 5. warranty, service contracts, industry standards and references

Vendors must provide a business organization description, year established, federal ID number, Michigan tax ID number (if applicable), business legal formation, state of incorporation, and the address of the business office providing the equipment. They must also provide at least three references. full name and address of the business with a short description of the business. include a description of the following: a. business organization b. year established c. federal id number d. michigan tax id number, if applicable. e. the business legal formation e. g. corporation, sole proprietor, etc. f. state of incorporation g. list the location and address of the business office that will provide the equipment requested.

An optional site visit is available by appointment the week of June 29, 2026. Contact Joe Wolschon at **** site visit by appointment the week of june 29, 2026. contact joe wolschon at ****.

The deadline to submit written questions is July 8, 2026, at 3:00 PM EST. deadline to submit written questions july 8, 2026 @3: 00 pm est

Failure to understand the RFP in its entirety, including making necessary inquiries, may result in disqualification. Modifying RFP terms in the vendor's submission is also grounds for immediate disqualification. in responding to this rfp, the vendor accepts full responsibility to understand the rfp in its entirety, and in detail, including making any inquiries to emmet county as necessary to gain such understanding. emmet county reservesthe right to determine, at its sole discretion, whether the vendor has demonstrated such understanding and theright to disqualify a vendor who does not demonstrate such understanding.

All work must be completed within 60 calendar days from the date of the contract award.

All workmanship and materials shall be warranted for a minimum of one year from the date of acceptance.

The government intends to award the contract to the responsible offeror whose proposal is determined to be the lowest price technically acceptable (LPTA) and most advantageous to the government.

Contractor shall ensure that all work is performed by skilled tradespersons who are fully qualified, licensed, and experienced in their respective fields.

A site visit has been scheduled for Tuesday, June 9th at 10:00 am EST. To arrange attendance, please email cwo chris corbett at ***@***. *. * no later than 5:00 pm est on June 4th. No other site visits will be permitted.

Contractor shall provide the designated government representative with a selection of color and finish options for the USCG to choose from. Selection options shall include pictures and product specifications.

Questions submitted prior to the site visit must be received no later than 5:00 pm est on Thursday, June 4th, 2026. Additional questions arising from the site visit must be submitted no later than 5:00 pm est on Wednesday, June 10th, 2026.

A proposal may be rejected if it reflects an inherent lack of competence or a failure to understand the complexity and risks associated with the program.

The project must be fully completed no later than 5:00 PM EST on August 12, 2026.

Payment shall be made after satisfactory performance of the contract, upon receipt of a properly completed invoice. Lynchburg City Schools reserves the right to withhold payments for contractor's failure to perform.

All panels shall carry a 10-year defect warranty. A 1-year parts and labor warranty with an extended 4-year limited compressor warranty is required.

Award will be made to the lowest responsive and responsible bidder based on the total base bid.

The bidder must be a professional and licensed company. Before award, the lowest responsive bidder must satisfy Lynchburg City Schools that it has the requisite organization, capital, equipment, ability, resources, personnel, management, business integrity, and experience.

Late bids will not be accepted. Failure to acknowledge addenda may result in rejection of the bid. Unauthorized contact with other City/LCS representatives may result in disqualification.

An optional onsite pre-bid meeting will be held at 11:00 AM on June 17, 2026, at Heritage Elementary School. If the optional meeting cannot be attended, advanced arrangements for a site visit must be coordinated.

Protests to award a contract must be in writing and received by the School Superintendent no later than five (5) business days after announcement of the award or decision to award.

Contact initiated by a bidder concerning this solicitation with any other City/LCS representative not expressly authorized may result in disqualification. Making a materially false statement on the felony conviction certification is a Class 1 misdemeanor.