Ceiling Heater Government Bids & RFPs

Bids must be received by 2:00 PM local time on August 20, 2026.

Progress payments will be made monthly based on contractor applications, and final payment will be made within thirty (30) days of completion and acceptance.

The contractor provides a general warranty and guarantee as per Article 7. 17 of the General Conditions.

The borough intends to award the contract to the responsible and responsive bidder submitting the lowest bid complying with the bid documents.

Prior to award, procurement may request a detailed statement of qualifications, including previous experience, business organization, financial resources, and equipment.

Failure to complete the work within the specified times may result in the contractor paying damages for delay.

A non-mandatory pre-bid inspection will be held on August 7, 2026, at 9:00 AM at Pioneer Park Main Office.

Protests regarding the award of a contract must be filed within five calendar days after the aggrieved person knows or should have known of the facts giving rise thereto.

Bids may be rejected if the bidder is not in a position to perform the contract, fails to furnish required documents, or otherwise fails to qualify as a responsible and responsive bidder.

The approximate estimated value of the work is between $250,000 and $1,000,000.

The deadline to submit responses to this RFP is September 24, 2026, at 12:00:00 PM CT. Any late entries to this rfp will not be accepted.

Proposals will be evaluated based on purchase price (30 points), vendor reputation and services (10 points), quality of goods or services (15 points), extent to which needs are met (15 points), past relationship with the district (10 points), and total long-term cost (15 points). In evaluating proposal responses, the following considerations will be taken into account for qualification recommendations: 1 the purchase price market price, hourly rate, emergency rates 30 points2 the reputation of the vendor and of the vendorrsquos goods or services services and references of likesized school district 10 points3 the quality of the vendorrsquos goods or services 15 points4 the extent to which the goods or services meet the districtrsquos needs 15 points5 the vendorsrsquo past relationship with the district 10 points6 the total longterm cost to the district to acquire the vendorrsquos goods or services 15 points

Vendors must be qualified to provide maintenance and operations, transportation, risk management, emergency management, security, and custodial services. The purpose of this bid is to establish award with qualified vendors that provide maintenance and operations mo, transportation, risk management, emergency management, security, custodial and other operational departments services for the district on an asneeded basis.

Vendors may be disqualified for submitting proposals after the deadline, failing to materially satisfy mandatory requirements, not complying with material and administrative aspects, altering solicitation language, not providing services before receiving a purchase order, or evidence of collusion. Deviations or exceptions stipulated in a vendorrsquos response may result in disqualification. Any language to the effect that the vendor does not consider this rfp to be part of a contractual obligation may result in disqualification of the vendorrsquos proposal.

The work shall be completed within 28 business days from the contract start date. The period of performance is from 10 Aug 2026 to 07 Sep 2026.

Payment will be made by electronic funds transfer via Wide Area Workflow (WAWF). Specific document types for payment requests (invoice, receiving report, cost voucher, etc. ) will be specified by the contracting officer.

The contractor shall provide a minimum two-year warranty covering materials, workmanship, and system performance, including correction of any sagging, detachment, or gaps that allow bird intrusion.

The government intends to award on the basis of price unless past performance information indicates that the low-price quote may not represent best value. In that case, the government reserves the right to consider past performance and conduct a price-past performance tradeoff.

Contractors shall have documented experience in at least three projects of similar size and complexity within the past five years. Individual installers shall be experienced in bird exclusion system installation in operational or sensitive facilities.

Only vendors that perform a site visit will be eligible for an award due to the complex nature and precision needed to install the nets. Site visits can be coordinated through Summer Crane.

Product samples of netting, anchors, and cable are required as part of the deliverables.

Failure to perform a site visit will make a vendor ineligible for award. Not submitting quotes electronically or by the deadline may also lead to disqualification.

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All work must be completed within 60 calendar days from the date of the contract award.

All workmanship and materials shall be warranted for a minimum of one year from the date of acceptance.

The contract will be awarded to the responsible offeror whose proposal is determined to be the lowest price technically acceptable (LPTA) and most advantageous to the government.

Contractor shall ensure that all work is performed by skilled tradespersons who are fully qualified, licensed, and experienced in their respective fields.

A site visit has been scheduled for Tuesday, June 9th at 10:00 am est. To arrange attendance, please email cwo chris corbett at ***@***. *. * no later than 5:00 pm est on June 4th. No other site visits will be permitted.

Failure by the contractor to conduct a site visit prior to submitting a proposal does not relieve the contractor of responsibility for properly estimating the difficulty or cost of successfully performing this work.