Tree Education Government Bids & RFPs

Proposals must be received on or before September 2, 2026, at 2:00 PM Eastern Standard Time.

Payments will be made in accordance with the Florida Prompt Payment Act, Section ****, Florida Statutes, upon presentation of a proper invoice. Monthly invoices are required after services have been performed and accepted.

A one-year written warranty from final acceptance of each city or partner-site installed tree is required, including one year of establishment care.

Proposals will be evaluated based on relevant experience, qualifications, and references (25 points), technical and programmatic approach (25 points), staffing, annual capacity, nursery supply, and mobilization (20 points), community outreach, education, and integrated program delivery (10 points), GIS documentation, maintenance, warranty, and accountability (10 points), and fee proposal (10 points).

Proposers must be registered with the state of Florida, demonstrate qualifications and relevant experience, not be listed on the Florida State Board of Administration's scrutinized list, have no reported conflicts of interest or exclusions in SAM, and be certified by the International Society of Arboriculture (ISA) as an arborist.

In the event of default, the city may terminate the contract, recover claims, or perform work to cure the default and charge the proposer for the cost plus 30% for administrative overhead.

Questions regarding the specifications and solicitation process must be submitted in writing through the question and answer feature on BidNet Direct by August 14, 2026, at 5:00 PM.

Proposals may be deemed nonresponsive if they do not follow submission requirements, lack required documentation, are not submitted in the correct format, are late, or lack required signatures. Vendors may be deemed non-responsible if they have been declared in default on a contract, debarred, or suspended.

The city currently anticipates a minimum program budget of approximately $65,000 per year, with the ability to increase the annual program as funding becomes available. A full program of approximately 2,000 trees per year is currently estimated at approximately $333,000 annually.

The project is to be completed no later than August 31, 2028.

Payment from Arvada will traditionally be paid net 15 days but no later than net thirty 30 days. Invoices will accurately reflect actual work completed by contractor.

The responsible bidder with the lowest-priced, most responsive bid who meets the requirements and criteria set forth in the CSB within the limits of funds available and that best serves the City's interest will be selected to receive the award.

The City may make such investigation as it deems necessary to determine the ability of the bidder to perform the work. The City reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligation of the contract agreement and to complete the work contemplated therein.

A daily charge will be made against the contractor for each calendar day, including free time that any work remains uncompleted after the expiration of contract time. This daily charge, determined by the original contract amount for the project, will be deducted from any money due the contractor. This deduction will be considered liquidated damages, not a penalty.

A pre-bid meeting is scheduled for July 9, 2026, at 1:00 PM MT at Gold Strike Park, **** W 56th Ave, Arvada, CO **** at the existing parking lot accessed off W. 56th Ave.

Contact with the requesting department may result in vendor disqualification. Failure to enter into contract or submit requisite documentation within seven calendar days from the date the contract is executed may result in the bidder being considered in default.

Bids will be accepted until July 9, 2026, at 2:00 PM Central Prevailing Time.

UTA's standard payment terms are net 30 days as mandated by the Texas Prompt Payment Act.

Documentation required by this project, such as warranty papers, must be submitted to the owner prior to final payment on the contract.

An award may be made on the basis of best value to the university, considering price and other evaluation factors.

The university is requiring a minimum of seven (7) years of experience with projects of similar size and scope. Bidder must include six (6) references.

The owner may retain $1,**** for each calendar day after the contract completion date that the work remains incomplete, as liquidated damages.

A mandatory pre-bid meeting with a site visit is scheduled for Friday, June 19, 2026, at 10:00 AM.

Responses from bidders that do not attend the pre-bid meeting will be rejected. Failure to submit the VETHUB subcontracting plan will result in immediate rejection of the proposal.

The period of performance is from 07/01/2026 to 12/31/2027. Fabrication and installation are expected to take 6 to 12 weeks after approved designs are sent out.

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform (IPP). Specific details on payment terms are not provided in this excerpt.

The contractor shall issue a full replacement warranty for all products and workmanship for a period of 1 year of normal wear and tear.

The solicitation is set aside for small businesses, including women-owned, HUBZone, and service-disabled veteran-owned small businesses. Specific qualification requirements are not detailed in this excerpt.

If materials provided by the contractor are defective or subject to failure, the contractor will provide corrective remedy within seven (7) calendar days from the notice. After seven (7) calendar days, the government will have such work performed at the expense of the contractor.

A site visit is mandatory for the lead designer to attain familiarity with the refuge and project requirements. A separate building prep site visit is also required.

Submission of samples for materials, finishes, and colors is required during the final design phase. Shop inspections will also involve review of work in progress and completed elements.