Boat Warranty Government Bids & RFPs

The bid proposals are due by Friday, April 17, 2026, at 11:00 a. m. CDT. The anticipated start date for the project is April 2025.

The bid notice states that All payments for the services will be made by the village in conformance with the requirements of the local government prompt payment act 50 ILCS 505.

The bid notice requires vendors to Provide a copy of the warranty on the proposed system or a narrative description of the provisions of the warranty. It also specifies that the warranty period will not begin until system acceptance after a satisfactory 30-day performance period.

The Village intends to select a vendor that furnishes satisfactory evidence that it has the requisite experience, ability, resources and staffing to enable it to perform the scope of work successfully. The village will consider factors such as prior experience performing similar work, ability, capacity and skill to fulfill the services as specified, references from prior or current clients, villages prior experience with vendor, if applicable, and system reliability. The village may accept the proposal that is, in its judgment, the best and most favorable to the interests of the village and to the public.

The bid notice requires vendors to provide company background including name of firm, local address, telephone number, name and email address of contact person, and a brief history of the organization. A transmittal letter signed by an authorized person is also required, along with a statement demonstrating the contractors staff has proven knowledge and experience in equipping and delivering rescue boats.

The bid notice does not explicitly detail penalties for non-performance or late delivery. However, it states that The village requires an acceptance period of at least 30 days subsequent to the completion of the delivery. During this 30-day period the equipment must perform without malfunction and in compliance with all representations offered in the vendors proposal. Should the equipment fail to perform satisfactorily, the 30-day time frame for acceptance will start over until such time as the system performance is satisfactory for a period of 30 consecutive days. Final payment including any approved change orders will be withheld, and the warranty period will not begin, until system acceptance.

The bid notice does not mention the submission of samples.

The deadline for questions is April 10, 2026, with answers to be provided on April 13, 2026. The bid notice does not specify a deadline for challenging the bid itself.