The City of Jersey City seeks qualified HVAC contractors to replace aging/deficient HVAC equipment at the municipal courthouse. This is a replacement-only procurement. Bids must be submitted by August 18, 2026, at 11:00 a. m. Sealed bids must be delivered to the dedicated lockbox. Bidders must comply with EEO/AA requirements and provide proof of business registration. Substitutions require submitting two samples of the proposed material and two samples of the equivalent material.
Bids must be received by 11:00 a. m. on the day of the bid reception, which is August 18, 2026. bids may be sent by u. s. certified mail return receipt requested or may be sent by private courier service to the dedicated lock box located at the city hall, division of purchasing, 280 grove street, first floor, room 116, jersey city, new jersey ****.
The contractor will be entitled to payments per project for services supplied, with invoices issued after completion of each replacement project for approval by the director of public works. the contractor will be entitled to payments per project for services supplied. invoices are to be issued after completion of each replacement project for 19 approval by the director of public works.
The contractor shall provide warranty and closeout documentation as part of the base bid scope. the base bid shall include a complete, all-inclusive proposal price for the removal and replacement of the equipment listed below, including all labor, materials, equipment, crane rigging, disposal, permits, inspections, roof work, curb work, piping, bms controls, electrical coordination, startup, testing, warranty, and closeout.
The contract will be awarded to the lowest responsible, qualified bidder whose bid complies with the requirements as stated herein. the contract, if awarded, will be awarded to the lowest responsible, qualified bidder whose bid complies with the requirements as stated herein.
Bidders must comply with N. J. S. A. 10:531 et seq. and N. J. A. C. 17:27, and provide a New Jersey business registration certificate. bidders are also required to comply with the requirements of ****, c. 57 n. j. s. a. 52: **** which includes the requirement that contractors provide copies of their business registration certificates issued by the new jersey department of the treasury.
Failure to execute the contract within twenty-one days may result in the forfeiture of the bid bond as liquidated damages. the successful bidder, upon his failure or refusal to execute and deliver the signed contract and certificate of insurance within the required time shall forfeit the certified check, cashiers check or bid bond to the city as liquidated damages for such failure or refusal.
Every bidder must visit each location and carefully examine existing equipment conditions before submitting his bid. every bidder must visit each location and carefully examine existing equipment conditions before submitting his bid.
Bidders must submit two samples of the material they are bidding on and two samples of the material they consider to be equivalent. where a bidder substitutes materials, heshe shall submit two samples of materials specified and two samples of material considered by the bidder to bean equivalent, along with technical information on each.
Requests for interpretation must be received at least seven calendar days prior to the date fixed for the opening of bids. every request for such interpretation shall be in writing and to be given consideration, must be received at least seven 7 calendar days prior to the date fixed for the opening of bids, to allow the director, division of purchasing to issue an addendumprior to the date fixed for the opening of bids.
Bids will be rejected if they are unqualified, lack required documents, or if the purchasing agent deems it in the best interest of the city. bids from bidders who are found to be unqualified and bids not accompanied by all required and properly completed bid proposals and bid documents shall berejected.
