Choir Government Bids & RFPs

The district must have delivery within 30 days after awarding of contract unless otherwise specified within specifications. Delivery date will be a factor to consider in determining bid award.

Payment by the district will be made within 30 days after the date on which the district receives the goods under the contract or the date on which the performance of services under the contract was completed, or the date on which the district received the invoice for the goods or services, whichever is later. The districts preferred method of payment is, direct deposit ACH.

The bid notice requires vendors to submit warranty information and service agreement information together with the bid. Failure to provide such information may be cause for rejection of the bid. Specific details on warranty for parts and labor are requested.

In determining to whom to award a contract, the district shall consider: 1. The purchase price 2. The reputation of the vendor and of the vendors goods or services 3. The quality of the vendors goods or services 4. The extent to which the goods or services meet the districts need 5. The vendors past relationship with the district 6. The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses 7. The total longterm cost to the district to acquire the vendors goods or services 8. Whether the vendors ultimate parent company or majority owner has its principal place of business in this state or employs at least 500 persons in this state and 9. Any other relevant factor specifically listed in these specifications.

The district may make such investigations as deemed necessary to determine the qualifications and or ability of the bidder to perform in accordance with the bid terms and conditions specified herein. The bidder shall furnish to the district all such information as the district may request. The district reserves the right to reject any bid if the bidder fails to satisfy the district that such bidder is properly qualified to carry out the obligations of the contract.

The district shall have the right to cancel or default all or part of the undelivered portion of the order if the contractor breaches any of the terms hereof, including warranties, if the contractor becomes insolvent or commits acts of bankruptcy. Other factors shall include service performance.

The bid due date for proposals is Friday, June 12, 2026, at 5:00 PM PST.

GDPS standard payment terms are net 30 upon receipt of an accurate invoice. Invoices must be submitted monthly, within the first seven days of each month, and separate invoices may be required per school site.

Selection will be based on best value, not solely on lowest cost, using a variety of weighted criteria including program quality, instructor qualifications, program design, operational plan, organizational experience, account management, pricing, and financial stability.

Proposers must have a minimum of two years of experience providing music education programming or similar enrichment services for K-12 students, demonstrate experience delivering services within K-12 school settings, and have the operational capacity to deliver services across multiple school sites.

Failure to comply with student safety requirements may result in immediate removal from campus and/or contract termination. Failure to meet mandatory requirements may result in disqualification or termination of contract.

Questions from proposers are due by Friday, May 22, 2026, and will be answered by Wednesday, May 27, 2026.

The total contract value, including all schools, shall not exceed $250,****.

The bid notice mentions a scheduled audition required as part of the qualification process. Please see page 21 of the solicitation for more details.