This is a public tender for tree planting services by the Town of Needham. Bids are due by April 9, 2026, at 1:30 PM. A pre-bid conference is scheduled for March 26, 2026, at 1:00 PM. All bids must include a bid deposit of at least 5% of the bid value. The contract term is from execution until June 30, 2027. Bidders must have a minimum of three years in business and provide references for similar projects. The town reserves the right to reject any or all bids. Addenda will be posted on the town's website and emailed to registered bidders. Bidders are responsible for checking the website for addenda before submitting their bid.
The bids are due no later than 1:30 PM on April 9, 2026, to the administration office of the Public Works Department, Town of Needham, 500 Dedham Ave. , Needham, MA ****. The bid notice states, Sealed bids must be submitted no later than 1:30pm, April 9, 2026, to the administration office of the public works department, town of needham, 500 dedham ave. , needham, ma ****.
The town will pay 50% upon completion of planting all trees listed under bid item 1, and the remaining 50% within 30 days of the final inspection and acceptance at the end of the contract period. For bid item 2, payment terms are net 30 days upon submission of an invoice and acceptance of the work. The bid notice states, The town will pay contractor 50 upon completion of planting all trees listed under bid item 1. The town will pay the remaining 50 within 30 days of the final inspection and acceptance at the end of the contract period. and Payment terms for bid item 2 are net 30 days. Payment shall be made upon submission of an invoice and acceptance of the work by the superintendent of parks forestry.
The contract includes a two-year maintenance and guarantee and replacement if required. The bid notice states, he unit price for bid item 1 recommended species by location shall be full compensation for all labor tools, equipment, materials, transport and all incidental labor and materials necessary to complete the work, including purchasing and delivering, offloading, receiving, handling and caring for all trees in the laydown area and world sites, transportation between the laydown area and work sites, furnishing and delivering prepared planting soil, mulch, planting of trees, pruning, staking, guying, wrapping, mulching, watering twice weke for first 30 days, cleanup, tree planting establishment work and care, maintenance replacement, contractors and superintendent of parks forestrys costs of selecting and tagging the trees, and for the two 2 year maintenance and guarantee and replacement if required as specified herein.
The town will award the contract to the lowest responsible and eligible bidder. The bid notice states, The town will review all bids and will award the contract to the lowest responsible and eligible bidder.
All bidders must furnish proof of a minimum of three continuous years in business and provide owner contact information for five projects of similar nature and scope completed within the last five years. The bid notice states, quality requirements all bidders must furnish proof of a minimum of three 3 continuous years in business. All bidders must provide owner contact information for five 5 projects of similar nature and scope completed within the last five 5 years.
The contractor is responsible for correcting, repairing, and/or replacing any defective workmanship at no cost to the town. The bid notice states, Any defective workmanship shown to be caused by improper or faulty installation shall cause the contractor to correct, repair andor replace all material and labor at no cost to the town.
A pre-bid conference will be held on Thursday, March 26, 2026, at 1:00 PM, at the Public Service Administration Building. Attendance is strongly encouraged but not required. The bid notice states, A prebid conference will be held on thursday march 26, 2026, at 1:00pm, at the public service administration building 500 dedham ave, needham ma, **** is strongly encouraged but not required.
The contractor shall provide samples and submittals for approval at least thirty days prior to intended use, including planting soil, biochar, structural planting medium, drip irrigation bag product, planting mulch, stakes, and ties. The bid notice states, Upon award of the contract and at least thirty 30 days prior to intended use, the contractor shall provide the following samples and submittals for approval.
Questions are due by April 2, 2026, at 5:00 PM. The bid notice states, questions due april 2, 2026, at 5: 00pm.
