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The Village of Wilmette is seeking bids for lead service line replacement work at approximately 134 residential homes. The project involves replacing existing lead water service lines with new ones and performing any necessary internal and external restoration. Bidders must bid on all locations and have the capacity to complete the work on time. The village expects to award the work to one bidder. The project timeline indicates work to begin on or before July 27, 2026, with completion by November 20, 2026, for most locations. A one-year warranty on materials and workmanship is required. Invoices must be submitted with specific documentation, including a summary cover page, detailed supporting pages, lien waivers, and pre/post work pictures. The village is responsible for Parkway tree removal and final brick restoration for brick streets. Specific requirements are outlined for water transmission main crossings, including directional boring and trenching under mains. The document also details various pay items such as CLSM for trench backfill, sanitary sewer service repair, video inspection of sewers, hydroexcavation, remobilization, irrigation system repairs, interior restoration (Type A and B), electrical grounding (Type A and B), and interior piping over 10 lineal feet. The village has specific requirements for water service taps, including using licensed plumbers, obtaining permits, and adhering to safety regulations. The Build America, Buy America Act requirements are also detailed, mandating the use of US-produced materials. The Illinois Works Jobs Program Act apprenticeship initiative is mentioned, requiring a 10% apprenticeship goal for projects over $500,000. The contract includes detailed general conditions, special provisions, and standard specifications from the Illinois Department of Transportation.
The bid notice states that all locations other than Illinois Road must be completed on or before November 20, 2026.
The bid notice states that invoices must have the purchase order prominently displayed on page 1 of the invoice and may include multiple locations on a single invoice. Invoices shall not be deemed due and owing unless specific documentation is submitted, including a summary cover page, detailed supporting page per address, scanned PDF copies of releases and waivers of lien, and pre and post work pictures/video.
The bidder shall provide and honor to the village a one-year warranty on all materials and workmanship for the lead service line replacement work including restoration from the date of acceptance by the village for all public side work. The bidder shall provide and honor to the property owner a one-year warranty on all materials and workmanship for the work including restoration from the date of acceptance by the property owner for all private side work.
The village expects to award the work to one bidder. The award will be based on, among other things, the total bid amount, not the bid amount for each individual property.
Bidders must treat this as a separate contract, provide separate bonds, insurance, etc. The village expects bidders to bid on all locations and have the capacity to complete on time. Companies would qualify if they are able to meet the requirements outlined in the RFB, including having a licensed plumber working on the project.
Failure to maintain temporary fencing during the work will result in a penalty of $500 per incident. Failure to clean slurry from saw cutting to the satisfaction of the village will result in a penalty of $500 per incident.