Oven Cleaning Government Bids & RFPs

Proposals are due no later than 10:00 a. m. CST on July 23, 2026. Late submittals will not be accepted. Proposals are due no later than 10:00 a. m. at the website july 23, 2026 listed on the cover page of the rfp. Late submittals will not be accepted.

Contractor shall submit invoices for payment in a format acceptable to MDHA and shall submit invoices no more frequently than monthly for satisfactory and accurately performed services. Contractor shall be paid as work is completed and invoices are approved by MDHA. Contractor shall submit invoices for payment in a format acceptable to mdha and shall submit invoices no more frequently than monthly for satisfactory and accurately performed services.

Contractor warrants that for a period of one year from date of delivery and/or installation, whichever is later, the goods provided shall be free of any defects. Contractor warrants that for a period of one year from date of delivery andor installation, whichever is later, the goods provided, including software, shall be free of any defects that interfere with or prohibit the use of the goods for the purposes for which they were obtained.

The owner will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the owner considering only price and any price-related factors specified in the solicitation. The owner will evaluate bids in response to this solicitation without discussions and will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the owner considering only price and any pricerelated factors specified in the solicitation.

MDHA will award the contract only to responsible prospective bidders who have the ability to perform successfully under the terms and conditions of the proposed contract. MDHA will award the contract only to responsible prospective bidders who have the ability to perform successfully under the terms and conditions of the proposed contract.

Severe problems, repeated problems, failure to cure, repeated failure to provide services in a timely manner, or breach of contract may result in termination of the contract. Severe problems, repeated problems, failure to cure, repeated failure to provide services in a timely manner, or breach ofcontract may result in termination of the contract.

Protests shall be resolved in accordance with MDHA's protest policy and procedures. All protests shall be resolved in accordance with mdhas protest policy and procedures, copies of which are maintained at mdha.

Noncompliance with instructions, failure to bid on all items, late submissions, and failure to acknowledge amendments or addenda may result in disqualification. Noncompliance with these instructions will result in the bid envelope not being opened nor bid being considered.

Proposal responses will only be received before the time and date indicated. The response deadline is August 13, 2026, at 02:00 PM CT.

LEISD utilizes purchase orders for payment. Vendors must be willing to accept purchase orders provided electronically via email. Work shall not begin until a purchase order has been issued. Payment will be made after all completed and required documentation (service reports and invoices) have been received.

All parts must have the minimum original manufacturer's warranty. Refrigeration systems require a one-year warranty on parts and labor, plus an additional 5-year warranty replacement only on the compressor. All products are guaranteed free from defects and faulty workmanship for a minimum of one year after final acceptance.

The district does not award contracts on pricing alone. The district reserves the right to award the contract to the proposer who offers the best value and is in the best interest of the district. Evaluation criteria include purchase price (30 points), vendor reputation (10 points), quality (25 points), meeting district needs (25 points), past relationship (5 points), and Texas-based employment (5 points).

Offerors shall hold all necessary certifications and/or licenses to perform contract work within the specified cities in Texas. Copies of these certifications and/or licenses shall be included with the bid response. Vendors providing parts but not service are exempt from this requirement.

The district reserves the right to terminate any agreement for breach or default of the agreement by the vendor, including failure to meet schedules, deadlines, or delivery dates, or failure to make payments. The district also reserves the right to terminate for convenience.

Offerors are advised to familiarize themselves with existing conditions in the material and labor markets prior to submission of an offer. Offerors are strongly urged to make arrangements to visit and inspect the sites prior to proposing if the configuration, structure, condition, etc. , of the site will influence the proposal for contract performance.

Any proposal received later than the specified time shall be disqualified. Emailed and/or faxed submissions will not be accepted. Failure to provide required documentation, such as insurance certificates or W9 forms, may result in disqualification.

The contractor shall propose a delivery schedule that includes delivery of all equipment, installation start date, commissioning and testing timeline, and training schedule. The government will evaluate delivery time as a significant factor in award. Installation shall begin within 10 business days of equipment arrival.

Payment will be made by Unicor FPI Central Accounts Payable. Invoices shall be submitted to PO Box ****, Lexington, KY **** or via email to ***@***. *. * is subject to the Prompt Payment Act and regulations at 5 CFR part ****.

The contractor will provide all warranty information as applicable in reference to the items listed in Section B. The contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

Award will be made to the offeror whose offer conforms to the terms of the solicitation and is determined to be in the best interest of the government, based upon evaluation of the factors included in this solicitation. Delivery time is a significant factor.

Offerors must be registered in the SAM database system prior to award. The contractor shall provide a company point of contact, vendor's point of contact, telephone number, email address, and business size. Background investigations will be conducted for all individuals requesting access.

Contractor caused delays shall be corrected at no additional cost to the government. Violations of prohibited items or dress code may result in removal from the facility and termination of access privileges.

A mandatory site visit will be conducted on Wednesday, June 10, 2026, at 9:00 am EST. Participants will meet in the front lobby of FCI Butner Medium II. Up to 2 people per company may attend. Mandatory site visit attendance is required for award.

Questions must be submitted no later than Tuesday, June 16, 2026, at 2:00 pm. All communication must be in writing.

Failure to comply with security procedures, prohibited items, or dress code requirements may result in denial of entry or termination of access privileges. Failure to inspect the site will not constitute grounds for claims after contract award.