Madison County is seeking bids for printing and mailing annual tax exemption notices. Bids are due August 4, 2026, at 2:00 PM. Faxed or emailed bids will not be accepted. The contract will be for one year, with two one-year renewal options. Vendors must have experience in printing and mailing various tax notices and possess sufficient facilities and a disaster recovery plan. Preference will be given to companies familiar with Alabama statutory requirements and located within a one-day drive. Data will be provided twice yearly. Vendors must be capable of processing data, printing, inserting, and mailing within 24 hours of data receipt. Postage will be fronted by the vendor and reimbursed at cost. No setup fees will be charged for standard form setups. The county reserves the right to award on an all-or-none or item-by-item basis.
Bids will be accepted until August 4, 2026, at 2:00 PM. bids will be accepted until the date and time shown above, at which time the bids will be publicly opened and read.
Invoices must include company name, address, invoice number, order number, quantity, description, and item price. all invoices submitted to madison county as a result of this bid must include the following: company name and address invoice number, order number, quantity of items purchased, quantity of item shipped, description of items shipped and item price on all invoices.
Bids will be awarded to the lowest responsible bidder, considering factors such as price, conformity to specifications, availability of repair parts, delivery times, ability to meet timeframes, and compatibility. bids will be awarded to the lowest responsible bidder. this determination may involve all or some of the following factors: price, conformity to specifications, availability of repair parts, delivery or turnaround times, ability to meet timeframes established by madison county, and compatibility as required.
Qualified vendors are required to have extensive experience in printing and mailing of disability and renewal exemptions, as well as real and personal assessment notices and reminder notices. qualified vendors are required to have extensive experience in printing and mailing of disability and renewal exemptions. vendor should also have experience with real and personal assessment notices as well as reminder notices.
Vendor must provide samples of annual exemptions and reminder notices. vendor must provide samples of annual exemptions and reminder notices.
Incomplete and/or irregular bids may be subject to rejection. Bids that do not comply with all terms, are incomplete, contain uninitiated alterations, or have unauthorized additions may be rejected. incomplete andor irregular bids may be subject torejection.
™
