The City of Southfield is seeking proposals for the replacement of six basketball backboard systems and height adjusters at Beechwoods Recreation Center. Bids must be electronically uploaded to www. ***. *. * by June 24th, 2026, 11:00 AM. A mandatory pre-bid meeting is scheduled for June 10th, 2026, at 11:00 AM at Beech Woods Recreation Center. Questions must be submitted in writing to ***@***. *. * by June 17th, 2026, 5:00 PM. The estimated budget is $30,****,000. Bidders must demonstrate experience, provide manufacturer-authorized products, and have a proven record of timely project completion. The evaluation criteria include compliance with specifications, vendor experience, equipment quality, timeline, cost-effectiveness, and references.
Project completion is expected within 'x' weeks from the date of award. Project completion within x weeks from the date of award.
Payment will be made within thirty (30) days of receipt of an accurate invoice, which must be submitted no later than the 15th day of the following month. Payment will be made within thirty 30 days of receipt of the invoice.
The vendor shall provide manufacturer warranty details for parts and labor. Provide manufacturer warranty details for parts and labor.
Bids will be evaluated based on compliance with bid specifications, vendor experience and qualifications, quality and durability of proposed equipment, proposed timeline, cost-effectiveness, and references. Bids will be evaluated based on the following criteria: Compliance with bid specifications and scope of work. Experience and qualifications of the vendor. Quality and durability of proposed equipment.
Bidders must have demonstrated experience installing similar systems, be able to provide manufacturer-authorized products meeting NFHS or equivalent standards, and have a proven record of completing projects on time and within budget. Demonstrated experience installing basketball backboard systems and height adjusters in gymnasiums of similar size and scale. Ability to provide manufacturer-authorized products that meet NFHS or equivalent standards. Proven record of completing projects on time and within budget.
If a proposer fails to formally acknowledge and accept a purchase order or execute a contract within ten (10) working days after notification, the deposit may be forfeited as liquidated damages. If a proposer fails to formally acknowledge and accept purchase order or to execute the contract within ten 10 working days after notification, the deposit, if any, may be forfeited as liquidated damages.
Attendance at the pre-bid meeting on June 10th, 2026, at 11:00 AM at Beech Woods Recreation Center is mandatory for companies wanting to submit a bid. A prebid meeting has been scheduled for June 10th, 2026 at 11:00 am local time. Attendance at this meeting is mandatory for any company wanting to submit a bid.
Failure to enter into a contract within ten working days after notification may result in forfeiture of the deposit. If a proposer fails to formally acknowledge and accept purchase order or to execute the contract within ten 10 working days after notification, the deposit, if any, may be forfeited as liquidated damages.
The total budget for the project is estimated between $30,000 and $35,000. The total budget for the replacement of six 6 gym basketball backboard systems and height adjusters is estimated at 30,000 to 35,000.
