The City of Lubbock is seeking proposals for the replacement of an electric valve actuator and remote actuator control station at the North Water Treatment Plant. The new actuator must be a current production model, capable of modulating operation, and meet specific electrical and environmental requirements. A remote control station is also required. The vendor will provide technical support during installation, which will be performed by city staff. The equipment must have a minimum one-year warranty. Proposals will be evaluated based on manufacturer qualifications, product technical performance, past performance, reliability, and compliance with operational requirements. Submissions are due by July 23, 2026, 3:00 PM. Electronic submissions are preferred via the Bonfire portal.
Sealed proposals and electronic submittals shall be received until July 23, 2026, prior to 3:00 PM. Please allow time to upload required documentation; 24 hours in advance is recommended.
The valve, electric valve actuator, and remote operation station each shall have a warranty that guarantees accurate operation for a period of not less than one year from the date of completion of installation. If any part of the system fails during the warranty period during normal operation, the company furnishing the equipment shall replace or repair the defective unit at no cost to the city of Lubbock.
Selection shall be based on the responsible offerors whose proposals are determined to be the most advantageous to the City of Lubbock considering the relative importance of evaluation factors included in this RFP. The evaluation criteria include Manufacturer Qualifications (30 points), Product Technical Performance (30 points), Manufacturer Past Performance (20 points), Reliability, Warranty, and Service Support (15 points), and Compliance with Operational Requirements (5 points).
Proposals will be evaluated based on manufacturer qualifications, including capability, engineering expertise, and history producing equipment for similar municipal or utility applications. Respondents may be required to submit additional information to further evaluate their qualifications.
All protests regarding the RFP process must be submitted in writing to the City Director of Purchasing and Contract Management within 5 working days after the protesting party knows of the occurrence of the action which is protested.
Proposals may be rejected if they show omissions, alterations of form, conditional alternate proposals, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced, or irregularities of any kind. Violation of the antilobbying provision may result in rejection of the offeror's proposal.