Gravel Contractor Government Bids & RFPs

proposals will be received in the purchasing agent's office until 3:00 p. m. , Thursday, October 22, 2026

the entire balance found to be due the contractor, except such sums as may be lawfully retained by the city, shall be paid to the contractor within thirty 30 days of completion and acceptance of the work

the successful proposer shall unconditionally guarantee the materials and workmanship on all equipment furnished for a period of one year from date of acceptance of the items delivered and installed

the contract will be awarded to the lowest responsible proposer complying with all the provisions of the request for proposals, provided the proposal price is reasonable

the city will evaluate all proposals and make an award based on the best interests of the city. although the dollar amount of the proposals will be an important factor in the city's decision, it will also consider the experience, reputation, history and qualifications of proposers

the contractor agrees to pay as liquidated damages the sum of 1,500 for each consecutive calendar day thereafter

a mandatory preproposal site walk will be held Thursday, October 15, 2026 at 9:00 a. m. at 60 Helwig Street

any incomplete proposal will be disqualified

The bidder agrees to pay liquidated damages of $1,000 for each working day after the completion deadline. the sum of 1, 000 for each working day thereafter that the entire work is not substantially complete.

Failure to submit the MBE/WBE/SDVE/HDVE compliance forms may result in rejection of the bid. failure to submit for each diversity category on a separate page may result in rejection of the bid.

The work must be completed by March 1, 2027. As stated in the bid form: bidder shall complete the work by march 01, 2027.

Monthly invoices may be submitted for work satisfactorily completed. Per the document: contractor may submit a monthly invoice to energy northwest for approval and payment for work satisfactorily completed.

The contract is awarded to the responsible, responsive and qualified bidder with the lowest price, whose bid will be most advantageous to energy northwest, price and any other factors set forth herein considered.

Bidders must meet responsibility criteria including contractor registration, UBI number, workers compensation, and other declarations. As stated: bidder must meet the following bidder responsibility criteria to be considered a responsible bidder.

Failure to execute contract and furnish bonds within 10 days results in liquidated damages. The document states: the bidder shall be considered to have abandoned the bid and the check or bid bond in the amount of 5% of the bid delivered with the bid shall thereupon be due and owing to energy northwest as liquidated damages.

The site visit is mandatory on October 21, 2026 at 1 PM local time. The document states: bidder scheduled and attended the mandatory examination of site is a required criterion.

Protests based on specifications must be received no later than 10 calendar days prior to bid submission. The document states: protests based on the specifications or other terms in the ifb documents which are apparent on the face of said documents must be received by energy northwest no later than 10 calendar days prior to the date established for submittal of bids.

Bids may be rejected if nonresponsive, incomplete, or if bid form is not signed. The document states: if the bid form is not signed, the bid shall be rejected and any exceptions may result in your bid being declared nonresponsive.

Substantial completion is due by 10/15/2027 and final completion by 12/31/2027, as stated: substantial completion: **** and final completion: ****.

Contract end date is one year from substantial completion, as stated: contract end date: one year from substantial completion.

Award will be made to the lowest responsive bidder, as stated: award will be made to the responsible bidder submitting the lowest responsive bid.

Bidders must be licensed with the Oregon Construction Contractors Board (CCB) prior to bidding, as stated: Bidders must be licensed with the state of oregon construction contractors board ccb prior to bidding on construction contracts.

Liquidated damages of $500 per calendar day apply for delays, as stated: liquidated damages of **** per calendar day will apply to the contract.

A voluntary prebid conference will be held on October 14, 2026 at 10 AM at the site, as stated: a voluntary prebid conference will be held on october 14, 2026 at 10 am pst, located at jessie m honeyman memorial state park.

Award protests must be submitted within five days following the award notice, as stated: any bidder who submitted a bid in response to this itb may protest the award by submitting a protest to the agency within five days following the date of the award notice.

Bids may be rejected if nonresponsive, late, or not in substantial compliance, as stated: bids received after the bid opening date will not be considered for award and is not in substantial compliance with the solicitation documents.

The project estimate for bonding purposes is $850,****,000, as stated: the following range is a project estimate for bonding purposes: 850, 000 950, 000.