Gravel Contractor Government Bids & RFPs

Bids must be received by 2:00 p. m. CT, June 26, 2026.

A site visit will follow the mandatory pre-bid meeting for those interested. Participants must have a hard hat and closed-toe shoes.

The deadline for submitting written requests for clarification is June 22, 2026, at 2:00 p. m. CT.

Bids received after the specified submission deadline will not be accepted. Attendance at the mandatory pre-bid meeting is a mandatory requirement for a bid to be submitted.

Bids must be received by the Purchasing Department no later than the date and time specified. The bid opening will be held on June 25th at 2:00 PM.

Discounts offered in payment terms will be considered in the bid evaluation. Prices quoted shall be total delivered price. Prices valid for acceptance within days not to be less than 30 days.

The work included under this contract shall be guaranteed by the contractor against all defects and malfunctions due to faulty workmanship for a period of one year from the date of final acceptance or grassing by the owner. The contractor shall be obligated to repair any settling of backfilled trenches which may occur during the guarantee period.

Contractor shall possess the experience, ability, personnel, equipment and facilities to perform the indicated scope of work. The contractor shall have demonstrated such qualifications by having completed design, construction, and irrigation on a minimum of five high quality athletic fields within the past five years. The contractor shall be currently engaged full time in maintaining high quality athletic fields on a day to day basis. The contractor shall also have demonstrated such qualifications by having completed design and construction of at least five golf course irrigation systems within the past three years. The contractor shall be licensed by the Alabama State Licensing Board for General Contractors with specific classifications and certified by the Irrigation Association and Rain Bird Corporation.

No bidder may withdraw a bid within 60 days after the actual date of the opening thereof.

A bid response may be rejected if bids are improperly submitted or identified, bid is not signed or not original signature, requested information or documentation is not submitted with bid, failure to acknowledge receipt of addendum with bid, material alteration of the master document, invitation to bid number not on face of envelope, received late, no bid bond, bid response not on original form, bid not in ink or typed, or proper licensing not included as required by law.

Sealed paper bids will be received by the village administrator until 11:00 a. m. on Thursday, June 18, 2026.

The contractor shall provide any warranties associated with materials or workmanship, as applicable.

The contract will be awarded to the lowest responsible bidder.

Each bidder shall have a minimum of 5 years municipal experience in the field scope of work being specified herein. The village may make investigations to determine qualifications.

Fraudulent statements shall cause rejection of bids and forfeiture of the related bid security. Failure to execute a contract after award may result in forfeiture of bid security.

Contractors are to visit the site and familiarize themselves. Failure to visit the site will not be a basis for change orders.

Bids will not be accepted from firms convicted of bid-rigging or related criminal charges. Refusal to testify before a grand jury concerning the contract may lead to disqualification for 5 years.

The contractor shall begin performance within 5 calendar days and complete it within 10 calendar days after receiving award, notice to proceed. The estimated project timeline is June 15, 2026 to June 26, 2026.

Payment will be made by the contracting officer. Progress payments will be made monthly as work proceeds, based on estimates of work accomplished. Final payment will be made after completion and acceptance of all work.

Award will be made to the responsible bidder whose bid conforms to the invitation for bids and is most advantageous to the government considering only price and price related factors.

Offerors must be registered in the SAM database. The awardee must be a responsible bidder whose bid conforms to the invitation for bids.

A pre-bid site visit will be held on June 3rd at 10 a. m. at 409 Wood Mountain Rd. , Glen Jean, WV 25846. The site visit sign-in sheet and Q&A are available.

Protests must be filed within the periods specified in FAR 33. 103. The NG protest decision goal is to resolve protests within 35 calendar days from filing.

Offers providing less than 10 calendar days for government acceptance after the date offers are due will not be considered and will be rejected. Failure to comply with bid bond requirements may lead to rejection.

The project is expected to be between $25,000 and $100,000.