Mowing System Government Bids & RFPs

Bids must be received no later than 5:00 pm CST on the bid submission date, which is June 10, 2026. Bids must be received no later than 5:00 pm cst on the bid submission date see first page and delivered to: city of tulsa city clerks office 175 east 2nd street, suite 260 tulsa oklahoma ****

Payment will be made net 30 days after receipt of a properly submitted invoice or the city's acceptance of the supplies or services, whichever is later. Payment will be made net 30 days after receipt of a properly submitted invoice or the city's acceptance of the supplies or services, whichever is later.

Seller warrants that supplies will be of good materials and workmanship, free from defects, and conform to specifications. Services will be performed by skilled personnel in a professional manner. Warranties remain in effect for 1 year from acceptance or as specified. Seller warrants to city that such supplies will be of good materials and workmanship and free from defects and will conform to the specifications provided by city.

The bid award will go to the lowest secure bidder: the supply or service that can best meet the city's needs at the lowest cost. Generally speaking, the bid award will go to the lowest secure bidder: the supply or service that can best meet the city's needs at the lowest cost.

Bidders must be familiar with groundskeeping work, have necessary equipment and personnel, and be an independent company. Oklahoma pesticide applicator license and certified applicator licenses are required. A formal written safety program is also required. The seller will be familiar with this type of work and have the necessary equipment and personnel to perform the work within the time specified.

Failure to meet specified standards for chemical applications will result in reapplication at the city's chosen time. More than one sample failing specifications will result in cancellation of the purchase agreement without compensation. Seller will pay testing fees for failing samples. More than one sample failing to meet specifications will result in cancellation of the purchase agreement without compensation.

The city reserves the right to take a sample of the tank mix at any time to confirm the correct type and quantity of chemicals. The city reserves the right to take a sample of the tank mix at any time to confirm the correct type and quantity of chemicals.

Bidders not recommended for award may submit an appeal via email to the assigned buyer before the SSA committee meeting. Bidders not recommended for award may submit an appeal via email to the assigned buyer before the ssa meeting.

Communicating with city staff other than the assigned buyer about the solicitation could result in disqualification. Any contact with City employees or officials, other than the assigned buyer, for or about this solicitation will disqualify your bid and it shall be deemed nonresponsive.

Proposals are due by July 7, 2026, at 2:00 PM Mountain Time. proposal due date offerors time is listed in the RFP schedule.

The contract will be awarded to the offeror whose proposal is most advantageous, taking into consideration the evaluation factors set forth in the RFP. This contract shall be awarded to the offeror whose proposal is most advantageous, taking into consideration the evaluation factors set forth in the rfp.

Minimum requirements include three years of documented experience in commercial landscaping, valid contractor licenses, demonstrated experience with irrigation and turf systems, and the ability to provide sufficient staffing and equipment. Minimum of three 3 years documented experience in commercial landscaping and grounds maintenance services

The procurement code imposes civil and criminal penalties for its violation. The procurement code, **** through **** nmsa, imposes civil and criminal penalties for its violation.

Any bidder or offeror who is aggrieved may protest to the purchasing department in writing within fifteen (15) calendar days after knowledge of the facts or occurrences giving rise to the protest. The protest shall be submitted in writing within fifteen 15 calendar days after knowledge of the facts or occurrences giving rise to the protest.

Failure to adhere to communication restrictions, submitting late proposals, or failing to acknowledge amendments may result in disqualification. Failure to adhere to this requirement may result in disqualification of the offerors proposal.

The contractor shall provide a one 1 year warranty on all replacement trees and shrubs.

The contractor shall provide a PM who is responsible for the performance of the work. A minimum of two 2 years of documented service contract management experience with team management and scheduling of workflow is required. The contractor shall designate a full time QCM on site during normal duty hours. As a minimum, the QCM shall have at least two 2 years of documented relative grounds maintenance services experience.

If a key is lost, the contractor shall, upon direction of the KO, have the government rekey or replace the affected lock or locks. When the replacement of locks or rekeying is performed by the government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor.

The contractor shall remove, from the job site, any employee for reasons of misconduct or security.

Bids are due by 4:00 PM Eastern Daylight Time on June 25, 2026.

Payment terms are net 30 days.

Award will be made to the responsive and responsible supplier based on best value, with price being a measurable criterion.

Suppliers must be qualified and provide at least three references for similar services.

A penalty of 1% per month will be added to overdue payments exceeding 30 working days, unless the invoice is in dispute.

A mandatory site visit is required for each location and must be completed no later than June 12, 2026, by appointment only.

Submission of multiple bids will result in disqualification of both bids. Failure to comply with submission instructions or communicate with staff outside of the issuing officer may lead to rejection.

The deadline for RFQ submission is Thursday, June 18th, 2026, at 4 PM.

The bid notice requires vendors to provide warranty information as part of their submission.

Submissions will be reviewed for completeness and evaluated based on cost, timeline, compliance with specifications, warranty and service offerings, and location of the vendor.

Vendors must be qualified to provide the new Exmark Lazer Z diesel mower.

You can contact Drake Blackwell, Assistant Airport Director, to arrange a site visit.

The authority reserves the right to reject all proposals submitted and to waive any and all irregularities pertaining to the submission of proposals.