Bids are requested for mowing and landscaping services for Skinner Park and Alachua Lions Club. A mandatory pre-bid conference is scheduled for July 20, 2026. Questions and clarifications are due by July 27, 2026. Bids are due by August 3, 2026, at 3:00 PM and will be opened on August 3, 2026, at 3:15 PM. The contract term is from October 1, 2026, to September 30, 2027, with potential for two 2-year renewals. Liquidated damages of **** per day apply for late completion.
Bids must be physically delivered on or before August 3, 2026, at 3:00 PM. Late bids will not be considered.
COA shall pay within thirty 30 days from receipt of a correct invoice. It is the intention of coa to make payment on acceptable invoices within thirty 30 days of receiving invoicing unless unusual circumstances arise.
Contractor warrants all work, products, and services will be fit for all purposes intended and free from defects in material or workmanship for one 1 year following the date of final acceptance. Contractor warrants all work, products and services provided directly or indirectly, by contractor a subcontractor, agent, employee acting on its behalf or in its stead and that any product, service or work supplied under the contract will be fit for all purposes intended and consistent with all commercial standards.
The contract will be awarded to the responsive and responsible bidder whose bid is most advantageous to COA, considering price and other factors. The contract resulting from this solicitation will be awarded to that responsive and responsible bidder whose bid conforming to the invitation is determined most advantageous to coa, price and other factors considered.
Bidders must be responsive and responsible, demonstrating capability in all respects to fully perform contract requirements, including tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit. To be a responsible bidder, the bidder shall have the capability in all respects to perform fully the contract requirements and have demonstrated the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment and credit which will assure good faith performance.
Liquidated damages of **** per day will be assessed for each day work is not completed and accepted by the required completion date. The parties agree coa will suffer damages in the event work is not completed and accepted by a required completion date. therefore, it is agreed, since the amount of damage from delay is not able to be determined at this point, that a reasonable approximation of damage is **** per day past the scheduled completion date of any and all task.
A mandatory pre-bid conference will be held on July 20, 2026, at 8:00 AM. A mandatory prebid conference will be held at 8:00 a. m. local time on july 20, 2026 at james a. lewis commission chambers, city hall, **** nw 142nd terrace, alachua, fl ****.
Written notice of protest must be filed with the City Manager's office within seventy-two 72 hours (excluding weekends and holidays) after the posting of COA's decision or intended decision. Any person adversely affected by the decision or intended decision of award must file a written notice of protest to the city managers office by email to ***@***. *. * within seventytwo 72 hours excluding fridays, saturdays, sundays, and city holidays. . .
Prohibited communication with city representatives during the solicitation period can be grounds for disqualification. Violating the code of ethics can also lead to disqualification. Prohibited communication as described can be grounds for disqualification of any bidder for current, existing or future awards.
