Mowing Service Government Bids & RFPs

The offer due date is May 21, 2026, at 1:00 PM CDT. The contract period for the base year is from June 15, 2026, to June 14, 2027, with four subsequent 1-year option periods.

The bid notice states that payment will be made by the government through the Tungsten Network, which is the sole method for submitting invoices. Invoices are to be submitted monthly in arrears.

The award will be made on a competitive best value selection basis using comparative analysis evaluation procedures, where quotations will be compared to one another to determine which provides the best benefit to the government.

In accordance with VAAR **** Eligibility. Deviation. , all offerors shall be certified by the SBA as a small disadvantaged veteran owned business (SDVOSB).

The bid notice mentions that failure to correct identified deficiencies within the specified timeframe may result in deductions from payment, issuance of a stop-work order, or other contractual remedies. Repeated instances of unacceptable performance may constitute grounds for termination.

The bid notice does not require sample submission.

The bid notice states that failure to submit a complete offer may result in removal from further consideration for award. Willfully and intentionally misrepresenting a company's SDVOSB status can lead to debarment from contracting with the Department for a period of not less than five years.

The bid notice states that all vendors must have an active registration in sam. gov at the time of submission in order to be considered.

The bid notice does not mention the submission of samples.

The bid notice states that any vendor that does not have an active sam. gov registration will be rejected as non responsive.

The deadline for submitting responses to this notice is close of business on May 21, 2026.

Organizations must provide their name, address, email address, website address, telephone number, and size and type of ownership. They must also provide tailored capability statements with supporting documentation for organizational and staff capability, and address subcontracting or teaming arrangements if anticipated.

The bid notice does not explicitly state a delivery deadline for the services. However, it mentions that the contract will be for a period of one year from the board approval date and may be renewed annually.

The bid notice states that payment will be made in accordance with the minimum specifications. It also mentions that the district accepts a Visa Virtual Credit Card program for invoice payments in place of a check. Payment is typically processed approximately thirty 30 days from final approvals of receipts and verified invoices.

The bidder expressly warrants that all articles, material and work offered shall conform to each and every specification, drawing, sample, or other description which is furnished to or adopted by the school district, and that it will be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, and free from defect. The bidder further warrants all items for a period of one year, unless otherwise stated, from the date of acceptance of the items delivered and installed or work completed.

The contract will be awarded to the lowest responsible bidder complying with all established requirements of this document. Award will be made in the best interest of the school district, to bidders who have demonstrated the ability to perform the required services and provide the necessary equipment and staff in an acceptable manner. Demonstrated capability and understanding of the bidder to accomplish the scope of work required in the solicitation will also be considered.

Each bidder must provide their current specialty Alabama license for the appropriate work. Any person, firm, or corporation submitting a proposal must be engaged on a full-time basis in the lawn services supply business. Bidder must have been established for a minimum of five 5 years and/or must demonstrate that they have adequate equipment, finances, and personnel to successfully perform all services required. Bidder must have commercial lawn equipment that is capable of handling the scope of work. Each bidder must submit with their proposal a bid bond or cashiers check in the amount of $4,**** bidders must provide three 3 references for services rendered to public/commercial clients which are similar in size and scope. Companies submitting quotes shall carry general liability insurance in an amount not less than $1,000,000, and workers compensation coverage that meets state requirements.

For every valid complaint of unsatisfactory work documented for the month, a credit in the amount of **** per day until the issue is resolved for each complaint will be deducted from the contractor's payment.

A mandatory pre-bid meeting will be held on Thursday, June 11, 2026, at 10:00 am in the purchasing office. All bidders are urged to visit each site location and become familiar with the property and ask questions for clarification.

Bidders will not be required to furnish samples at the time of bid opening, unless specifically called for. The board reserves the right to request samples after bid opening to assist in the evaluation of proposals submitted.

Any protest to the board's consideration of any bid must be submitted in writing and received by the purchasing director no later than five 5 calendar days after awarding date of the bid.

Bidders may be disqualified and rejection of proposals may be recommended for failure to use the bid forms furnished by the board of school commissioners, lack of signature by an authorized representative on the bid form, failure to properly complete the bid form and vendor compliance, default on previous contracts, evidence of collusion among bidders, unauthorized alteration of the bid form.