This is a public tender notice from the Board of School Commissioners of Mobile County, Alabama, for lawn care services for various schools. Proposals will be received until June 17, 2026, at 2:00 PM. A mandatory pre-bid meeting is scheduled for June 11, 2026, at 10:00 AM. Bidders must be established for at least five years, possess commercial lawn equipment, and hold a specialty Alabama license. A bid bond of $4,**** is required. The contract will be awarded to the lowest responsible bidder. The contract duration is one year, with potential for renewal. Payment terms are typically within 30 days of invoice approval, with an option for Visa Virtual Credit Card payments. The contractor must maintain liability insurance of $1,000,000 and workers' compensation. Detailed specifications for lawn mowing, trimming, weed control, and debris removal are provided. Successful bidders must submit monthly reports and are subject to penalties for valid complaints.
The bid notice does not explicitly state a delivery deadline for the services. However, it mentions that the contract will be for a period of one year from the board approval date and may be renewed annually.
The bid notice states that payment will be made in accordance with the minimum specifications. It also mentions that the district accepts a Visa Virtual Credit Card program for invoice payments in place of a check. Payment is typically processed approximately thirty 30 days from final approvals of receipts and verified invoices.
The bidder expressly warrants that all articles, material and work offered shall conform to each and every specification, drawing, sample, or other description which is furnished to or adopted by the school district, and that it will be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, and free from defect. The bidder further warrants all items for a period of one year, unless otherwise stated, from the date of acceptance of the items delivered and installed or work completed.
The contract will be awarded to the lowest responsible bidder complying with all established requirements of this document. Award will be made in the best interest of the school district, to bidders who have demonstrated the ability to perform the required services and provide the necessary equipment and staff in an acceptable manner. Demonstrated capability and understanding of the bidder to accomplish the scope of work required in the solicitation will also be considered.
Each bidder must provide their current specialty Alabama license for the appropriate work. Any person, firm, or corporation submitting a proposal must be engaged on a full-time basis in the lawn services supply business. Bidder must have been established for a minimum of five 5 years and/or must demonstrate that they have adequate equipment, finances, and personnel to successfully perform all services required. Bidder must have commercial lawn equipment that is capable of handling the scope of work. Each bidder must submit with their proposal a bid bond or cashiers check in the amount of $4,**** bidders must provide three 3 references for services rendered to public/commercial clients which are similar in size and scope. Companies submitting quotes shall carry general liability insurance in an amount not less than $1,000,000, and workers compensation coverage that meets state requirements.
For every valid complaint of unsatisfactory work documented for the month, a credit in the amount of **** per day until the issue is resolved for each complaint will be deducted from the contractor's payment.
A mandatory pre-bid meeting will be held on Thursday, June 11, 2026, at 10:00 am in the purchasing office. All bidders are urged to visit each site location and become familiar with the property and ask questions for clarification.
Bidders will not be required to furnish samples at the time of bid opening, unless specifically called for. The board reserves the right to request samples after bid opening to assist in the evaluation of proposals submitted.
Any protest to the board's consideration of any bid must be submitted in writing and received by the purchasing director no later than five 5 calendar days after awarding date of the bid.
Bidders may be disqualified and rejection of proposals may be recommended for failure to use the bid forms furnished by the board of school commissioners, lack of signature by an authorized representative on the bid form, failure to properly complete the bid form and vendor compliance, default on previous contracts, evidence of collusion among bidders, unauthorized alteration of the bid form.
