Regional Support Government Bids & RFPs

Responses must be received by July 7, 2026, at 3:00 PM EST. all proposals, including all attachments, must be received by email no later than july 7, 2026 at 3:00 p. m.

Award will be made to the respondent that presents a response in the best interest of the authority, based on a weighted evaluation of technical approach (30%), relevant experience (25%), staff qualifications (20%), past performance/references (10%), and cost proposal (15%). award, if any, shall be made by authority to the respondent that presents a response in the best interest of the authority and otherwise meets all requirements of the authority for successful completion of the project.

Minimum qualifications include demonstrated experience with government or nonprofit financial management and proven audit support experience. A Certified Public Accountant (CPA) is preferred. minimum qualifications demonstrated experience with government or nonprofit financial management proven audit support experience certified public accountant cpa preferred

Unauthorized communication with authority staff, members, or elected officials regarding the procurement may disqualify a respondent. Late responses will also be disqualified. any unauthorized contact may disqualify the respondent from further consideration.

Proposals are due by 10:00 AM on Friday, July 24, 2026.

The city will make progress payments based on percentage completion. A retention of at least 5% will be held until final completion. Final payment will be made within 45 days after substantial completion, unless otherwise stipulated.

The award will be made to the responsible offeror whose proposal is determined to be the most advantageous to the city, taking into consideration price and evaluation factors. Key criteria include cost, understanding of the project, experience, work plan, responsiveness, and Colorado rural experience. A local business preference of 2. 5% will be applied.

Firms must demonstrate strategic and comprehensive consultation services within the last three years for at least two projects each in excess of $50,000, utilizing expertise from their Colorado or closest regional office, and have demonstrated specific consulting experience in projects of similar scope and complexity.

Proposals with more than 30 pages of content for the scope and evaluation deliverables may not be reviewed. Failure to meet mandatory qualification requirements can lead to disqualification.

Proposals are solicited from qualified firms.

A non-mandatory pre-proposal meeting will be held via Microsoft Teams.

Proposals will be accepted electronically through the Rocky Mountain e-Purchasing System Bidnet until 10:00 a. m. Mountain Time on July 7, 2026. Proposals received using another method such as email, mail, or hand delivery will not be accepted or considered. Late proposals will not be accepted.

Consultant shall submit monthly invoices no later than close of business on the fourteenth 14th calendar day of the month after which the work was performed. Upon submission of an approved consultant invoice, in the proper form, to the city, payment shall be issued. It is to be understood and agreed that the city may require up to thirty 30 days to process payment after date of receipt of invoicing.

Proposals will be evaluated on the exhibited strengths of the firm to complete the project per the criteria listed below. Project Understanding and Approach for accomplishing the citys objectives 25%, Qualifications of the project manager and project team, and proven ability with similar projects 25%, References from past and present clients 20%, Project pricing and expenses 15%, Thoroughness, quality and conciseness of submittal 15%.

The consultant shall submit detailed information on the consultants background and experience as it relates to areas of specialization and relevant professional qualifications, experience providing grant development and grant writing services for local governments and public-sector agencies, and experience securing funding for capital infrastructure-related initiatives or other comparable projects, including relevant successful grants.

A nonmandatory pre-proposal conference is scheduled for June 23, 2026, at 1:00 p. m. Attendance is not mandatory, but highly recommended.

The consultant shall provide at least one sample grant application prepared for a similar public-sector client. Confidential information may be redacted.

Written questions are due by 3:00 p. m. on June 26, 2026. Questions received after the deadline will not be addressed.

Failure to obtain all addenda from Bidnet may lead to reliance on incomplete, inaccurate, or out-of-date information when submitting proposals, subjecting such proposals to automatic disqualification from consideration. Failure to comply with contact requirements may result in the offending consultant being removed from consideration.

The government intends to award using best value. The government intends to award using best value.

The total ceiling value is about $153M. he total ceiling value of about 153m.