The City of Durham's Department of Water Management is seeking proposals for routine generator maintenance and emergency repair services for its facilities. The contract term is three years with two one-year extension options. Services include preventative maintenance on a scheduled basis and emergency repairs on an as-needed basis. Key evaluation criteria include team qualifications, project experience, team location availability, and cost. A virtual pre-submittal conference is scheduled for July 9, 2026. Proposals are due by July 24, 2026, at 3:00 PM. The contractor must maintain specific insurance coverages and respond to emergency calls within two hours.
Proposals are due by July 24, 2026, at 3:00 PM.
The contractor shall send invoices to the city on a monthly basis. Within thirty 30 days after the city receives an invoice, the city shall send the contractor a check in payment for all undisputed amounts contained in the invoice.
Award will be made to the candidate that agrees to meet the needs of the city, considering qualifications and cost. Scoring is based on team qualifications (25 points), project experience and references (25 points), team location availability (20 points), and cost (30 points).
Contractors must demonstrate successful completion of at least 5 contracts with over 20 generators of varying manufacturers and sizes (minimum 480 volt 3-phase power and 30kw), including emergency repair services. Key personnel should have at least 5 years of generator service experience. EGSA certification for key personnel is considered. Experience maintaining generators from 10kw to **** using natural gas, diesel, and propane is required.
A virtual pre-submittal conference is scheduled for July 9th, 2026, at 11:00 AM. Interested contractors are highly encouraged to attend.
Proposals may be rejected if they do not comply with stated requests, such as format or submission requirements. Failure to acknowledge insurance requirements or being overdue on city property taxes can also lead to rejection.
