Conference Rental Government Bids & RFPs

The delivery schedule for the event is from July 10, 2026, to July 12, 2026, with lodging required for the nights of July 9, 10, and 11, 2026. The bid notice states The required number of meals and hotel rooms are estimated based on the expected number of attendees. The WIARNG will provide the successful offeror exact number of meals and rooms no later than 5 July 2026.

The bid notice states, In accordance with DFARS ****, Electronic Submission of Payment Requests and Receiving Reports, the contractor shall submit their payment request electronically using the Wide Area Workflow WAWF.

The bid notice states, Evaluation will be based on lowest price offeror meeting or exceeding the requirements specified in the Statement of Work.

The bid notice states, All contractors shall be registered in the System for Award Management SAM to be eligible for award of a contract. Offerors shall ensure SAM registration is active. It also mentions, Offerors shall submit the following in order for their award to be considered responsive: a. Submit both bid sheet with all applicable lines filled out to include the total price. Service fees included. WIARNG is a tax exempt entity. b. Provide a narrative and or plan which demonstrates your company's ability to provide the following, in compliance with the Statement of Work: i. Required conference space to include capacity and seating arrangements. ii. Required audio visual equipment including set up. iii. Required catered meals, including box lunches of quality and value consistent with the federal per diem rate. iv. Required number of hotel rooms needed. v. The address of the venue hotel.

The bid notice states, Email any questions to ***@***. *. * are due by 25 May 2026 08:00 PM CST and all questions will be answered NLT 27 July 2026.

The bid deadline is May 29, 2026, at 3:00 PM Central Time, and bids must be submitted electronically via email to ***@***. *. * bid notice states, bid deadlinedatetime: due date ****, 3: 00pm central time submit bids electrically via email to ***@***. *. * subject line: bid for rfqtbr **** attn: jennie schuller: 615 ****.

The bid notice indicates that the contractor shall submit monthly invoices for completed units of service or project milestones, with payment contingent upon satisfactory completion. The bid notice states, The contractor shall submit monthly invoices, in form and substance acceptable to the institution with all of the necessary supporting documentation, prior to any payment.

The bid notice states that the award will be based on successful negotiation of the terms and conditions of the hotel agreement. The bid notice states, Award will be based on successful negotiation of the terms and conditions of the hotel agreement.

Bids must include an authorized signature; bids without an authorized signature will be rejected. The bid notice states, ote: bids must include authorized signature. bids without authorizedsignature will be rejected.

The bid notice does not mention the submission of samples. The bid notice states, sample_submission: FALSE.

The deadline for questions regarding this RFQ is May 15, 2026, 4:30 PM Central Time. The bid notice states, deadline for questions to this rfq is ****, 4: 30pm central timeno questions will be entertained after this date.