Hamilton County Schools seeks proposals for districtwide school photography services. Services include underclass portraits, senior portraits, staff photos, group/team/club photography, yearbook support, and special event photography. Contract period is 2 years with possible renewal up to 4 years total. Proposals due December 7, 2026 at 2:00 PM EST. Must submit original, one copy, and USB flash drive in sealed envelope. SOC 2 Type II report required. Revenue sharing model expected. Award based on best value with up to 3 providers for core services.
Proposals must be received prior to the designated time for opening. Proposals must be received in the purchasing department prior to the designated time for opening.
Payment terms are net 30 after receipt and inspection. HCS payment terms are net 30 after receiptinspection of merchandise and receipt of invoice unless otherwise stated in the contract documents.
Vendor warrants all items and services conform to specifications and are free from defects. Vendor warrants to hcs that all items delivered and all services rendered shall conform to the specifications. . . and will be fit for the particular purpose purchased, of merchantable quality, good workmanship, and free from defects.
Award based on best value. Award will be made to the most responsive, responsible bidders meeting specifications, who presents the product of service that is in the best interest of hcs.
Vendor must maintain a current SOC 2 Type II report with unqualified opinion. The vendor must maintain a current soc 2 type ii report with an unqualified opinion applicable to the systems and services that will be used to provide the district photography services.
Failure to deliver may result in removal from bidder list. Failure to supply needed material andor services will result in removal of your firm from our list of bidders for at least six 6 months.
Samples may be required upon request. Samples to be submitted by the bidder upon request.
Protests must be submitted before noon ET of the 2nd working day following public recommendation of award. Any protest must be submitted in writing and be in the possession of the procurement department before noon et of the 2nd working day following the public recommendation of contract award.
Late bids are nonresponsive. Proposals received after the designated time of opening will be considered late and shall be considered nonresponsive.
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