Proposals are due Tuesday, September 30, 2025, at 10:00 AM. Proposals must be submitted in a sealed envelope to the purchasing office, Building P49. The RFP includes detailed specifications for vending machines, snacks, and fresh
meals, including insurance requirements, monthly reporting, and maintenance. Proposals must be submitted on a specified format, including a table of contents, qualifications, service capabilities, technical capabilities, and technical requirements. The district reserves the right to reject any or all proposals. The contract will be for one year, extendable up to five years. The district will consider commission percentage, vendor reputation, quality of goods/services, and other factors in determining the award. Proposals will be publicly opened at 10:15 AM on Tuesday, September 30, 2025. The district reserves the right to hold proposals for 60 calendar days before awarding the contract. Proposals sent by fax or email will not be accepted. Late proposals will be returned unopened. The district reserves the right to request additional copies of proposals at no cost. The contract will include terms set forth in this RFP. If the district and the selected contractor have not executed a contract within 30 calendar days after the award, the district will negotiate with the contractor submitting the next best proposal. The district reserves the right to execute an award without further discussion of the proposals submitted. The proposal should be initially submitted on the most favorable terms that can be offered. The contractor shall specifically stipulate in the cover letter that the proposal is predicated upon the acceptance of all specifications, terms and conditions stated in this RFP. It is the intent of the district to award the contract within sixty calendar days from the date of the RFP opening. All contracts requiring an action or vote by the Laredo College board of trustees will require completion of form **** certificate of interested parties. Vendors must provide a certificate of insurance. Payment will be made in accordance with Texas government code, subchapter b, payments and interest, chapter **** b. Terms are to be 30 days net although contractor may in addition offer early payment discounts for use at the ordering members discretion.