Primary Assignment Orientation ( Full Conference) - The Judicial Council of California seeks proposals from hotels for meetings rooms, sleeping rooms, and food and beverage.
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The Judicial Council of California is seeking proposals for hotel or conference center services to host the Primary Assignment Orientation Full Conference. The conference is scheduled for January ****, 2027 (1st choice) or January 31-February 6, 2027 (2nd choice). Services required include sleeping rooms, meals, and facilities. The preferred locations are downtown Los Angeles, Glendale, downtown Long Beach, Anaheim, Costa Mesa, and San Diego. Payment will be made via U. S. Bank National Association Travel Payment Services Card (TPSC). Maximum rates and fees are established for meeting and function rooms, termination fees, sleeping rooms, and food and beverage. Proposals are due by April 29, 2026, by 11:59 PM Pacific Time. Key dates include RFP issuance on April 13, 2026, deadline for questions on April 22, 2026, and proposal submission on April 29, 2026. Evaluation will be based on a 100-point scale, with cost (sleeping room rate, meeting room rental, food and beverage) weighted at 30%, property meeting space at 35%, and other criteria. Proposers must submit a technical and cost proposal including detailed information about their firm, rates, and services. Several attachments are required, including administrative rules, standard terms and conditions, proposer's acceptance of terms, Darfur Contracting Act certification, general certifications, and the submission form for technical and cost proposal. Proposers are cautioned against including confidential or proprietary information as proposals may be subject to public disclosure. The Judicial Council reserves the right to reject any or all proposals.
The latest date and time a proposal may be submitted is April 29, 2026, by 11:59 PM Pacific Time, as stated in the RFP timeline: latest date and time proposal may be submitted to: ***@***. *. * April 29, 2026 by 11:59 PM.
The bid notice states that payment will be made via U. S. Bank National Association Travel Payment Services Card (TPSC), which will serve as a guarantee of the program and eliminate the need for a credit application or purchase order: u. s. bank national association travel payment services card tpsc this payment method will serve as a guarantee of the program and will eliminate the need for a credit application or purchase order for this function.
The bid notice indicates that award, if made, will be to the highest scored proposal, evaluated on a 100-point scale: award, if made, will be to the highest scored proposal.
Proposers must submit proof that they are in good standing and qualified to conduct business in California if they are a corporation, and a copy of applicable business licenses: if proposer is a corporation, the proposer must submit proof that proposer is in good standing and qualified to conduct business in california. the proposer must submit a copy of applicable business licenses.
The bid notice mentions a maximum termination fee: $10,**** and that propose termination fee and corresponding effective deadline date, but does not explicitly detail penalties for other breaches: judicial council of californias maximum termination fee: 10, ****.
The bid notice mentions that site visits or interviews may be arranged during the week of May 18, 2026, as part of the evaluation process: short list of venues to be determined and site visits or interviews to be arranged estimate only week of may 18, 2026.
The deadline for the Judicial Council of California to receive a solicitation specifications protest is the due date and time for submittal of proposals: he deadline for the judicial council of california to receive a solicitation specifications protest is the due date and time for submittal of proposals.
