Yogurt Cup Government Bids & RFPs

Deliveries of milk and dairy products will be made no less than three 3 days per week, and deliveries of ice cream will be made not less than two 2 times per week. Deliveries must be made in the mornings before 10:00 am. Deliveries must be made in the mornings before 10:00 am.

Payment shall be made after county acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price. The county is able to offer Electronic Funds Transfer (EFT) via Automated Clearing House (ACH) or check. Payment shall be made after county acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price.

This RCO is a formal bid with a best value basis of award, meaning the lowest price may not be the determining factor. Bids will be scored and weighted based on experience, delivery schedule, references, billing practices, and cost proposal. This request for competitive offer RCO is a formal bid with a best value basis of award which means that the lowest price may not be the determining factor in the award.

Bidders must be properly registered to do business in New York State and furnish applicable certificates of authority/incorporation/partnership/DBA. They must also hold a regular permit from the New York State Department of Agriculture and Markets and a milk dealers license. Bidders must be properly registered to do business in the state of New York and furnish applicable certificates of authorityincorporationpartnershipdba, etc. with their bid.

If a vendor fails to perform or otherwise breaches the PO terms and conditions, in addition to any other rights and remedies the county may have, the vendor may be listed as nonresponsible and may be ineligible for future contract awards. If a vendor fails to perform or otherwise breaches the PO terms and conditions, in addition to any other rights and remedies the county may have, vendor may be listed as nonresponsible and may be ineligible for future contract awards.

A pre-bid conference and site visit will be held, and attendance is strongly recommended. A prebid conference and site visit will be held at location on date at time, prevailing time. Attendance is strongly recommended.

Questions must be submitted by Wednesday, July 22, 2026, at 3:00 p. m. All questions must be submitted by wednesday, july 22, 2026 at 3:00 p. m. , prevailing time.

Failure to respond to this RCO on any official forms included may result in disqualification. Illegible, conditional, and unsigned bids will be rejected as nonresponsive. Failure to respond to this rco on any official forms included in this rco may result in disqualification of a bid as nonresponsive.

Bids must be received by the Bids and Contracts Department before the scheduled bid opening on Monday, July 13, 2026, at 1:45 PM. any bids received after the designated date and time, will not be considered.

It is customary that payment terms will be net 30 days from invoice date. However, due to the volume of purchases and school downtime, occasionally 45 days from invoice date will be necessary to process payment. vendor will be responsible for disclosing in their bid their acceptance of these terms.

All bidders submitting proposals for labor or product should attach the nature, extent and conditions of all warranties. The quality and grade of all products and services provided by low bidder shall meet all local, state, and federal requirements and inspectionbuilding codes and test, permits, and license. . .

Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid. Bid will be awarded, for all items listed to the lowest responsible bidder.

Successful bidder shall have a minimum of three 3 years providing services of similar size, nature and complexity to that specified and experience doing business under the same firm name in which the bids are submitted. Required background check: Anyone that performs work at Jefferson County Schools must have a basic criminal background check on file.

Failure to deliver as specified and in accordance with the bid submitted, including promised delivery, will constitute sufficient grounds for cancellation of the order at the option of the Jefferson County Board of Education. Failure to provide a satisfactory substitute will be sufficient reason to terminate this contract.

The board reserves the right to request demonstrations or samples of products or services before an award is made. Bidder will deliver, upon request, a sample of each item on which he has bid for evaluation within 7 days s of request. Failure to provide the sample s within this timeframe will result in rejection of the product from award consideration.

Bids may be disqualified for failure to mark envelope as required, failure to sign bid document, failure to include requested information, excessive errors, failure to include bid bond if required, failure to have an original signature, or failure to attend the prebid meeting if required. Failure to deliver deviations must be identified and documented on the appropriate enclosed form. Failure to do so may result in disqualification of the vendor.

Deliveries must be made between 7:00 AM and 11:00 AM, Monday through Friday, unless other arrangements have been made with the school. The purchasing department must be notified if materials cannot be delivered within 30 days of receipt of a purchase order, and the district reserves the right to cancel any back orders over 30 days.

Payment will be made only after correct presentation of claim forms. Payments of any claim shall not preclude the school district from making a claim for adjustment on any item found not to have been in accordance with general conditions and specifications. True, accurate, and transparent billing is essential, with invoices including the basis for charges and supported by records. Overcharges discovered in audits must be refunded immediately.

The successful bidder guarantees products against defective material or workmanship and to repair or replace any damages or maiming occasioned in transit. They also guarantee adequate protection from damage for all work and to prepare damages of any kind for which they or their workmen are responsible.

The board of education reserves the right to award the bid to on either an item-by-item basis, grouped by like items, or in total by supplier, whichever results in the lowest overall cost to the district. The award will be made to the lowest responsible bidders on the specifications.

The submission of a bid will be construed to mean that the bidder is fully informed as to the extent and character of the supplies, materials or equipment required and a representation that the bidder can furnish the supplies, materials or equipment satisfactorily in complete compliance with the specifications.

Failure to deliver within the time specified, or failure to make replacement of rejected articles immediately, may result in the school district purchasing from other sources at the successful bidder's expense. Non-performance of the contract can result in cancellation at the successful bidder's expense. Failure to adhere to the integrity rider terms may result in forfeiture of any past or future right to payment.

The district reserves the right to request a representative sample of any product offered by any bidder. Samples must be provided at no cost to the district within five 5 days of request. Accepted bid samples do not supersede specifications for quality unless the bid sample is superior.

No interpretation of the meaning of the specifications or other contract document will be made to any bidder orally. Every request for such interpretation should be in writing, addressed to the school district, no later than five 5 days prior to the date fixed for the opening of bids.

Illegible or vague bids may be rejected. Failure to comply with labeling requirements for cartons may be considered sufficient reason for refusal to accept the goods. Bids that do not comply with noncollusive bidding certification may not be considered for award.

The bid notice states Deliveries are to be made between April 1, 2026 through June 30, 2026.

To be eligible to submit offers, potential contractors must meet the ams vendor qualification requirements established in accordance with far subpart 9. 2.