Inspection Guidelines Government Bids & RFPs

The contract must be completed within 12 months of purchase order award.

Payment terms are government standard Net 30.

The government will award a contract to the responsible quoter whose quote, conforming to the solicitation, will be most advantageous (best value) to the government, price and other factors considered. The following factors will be used to evaluate quoters, rated equally: a) technical capability, b) price, and c) past performance.

A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the government. All contractors must have a current active registration in the System for Award Management (SAM. gov) at the time of quote submission.

Failure to furnish all information required may result in your quotation being considered nonresponsive and eliminated from further consideration.

The bid opening date is July 23, 2026, at 2:00 PM Central Time.

The City of Waco is seeking an experienced, qualified firm( s), or individual( s) to perform the services.

Proposals are due by 2:00 p. m. CT on July 23, 2026.

The City of Waco will not make advance payments. Invoices must reference the City of Waco contract, agreement, or purchase order number and should be submitted no more than once every thirty days per contract.

Proposals will be evaluated based on the firm's experience (25 points), understanding and approach (20 points), cost of service and timeliness (25 points), and overall evaluation of the firm's ability to provide the service (15 points).

Firms must be experienced and qualified to perform lead risk assessment in conformance with HUD guidelines and state requirements. They must also comply with CDBG program and Lead Safe Housing Rule requirements.

If the submitter fails to complete the project within the specified calendar days, they agree to pay liquidated damages for each calendar day of delay or nonperformance.

A written protest must be filed no later than 5:00 p. m. on the fifth business day from the date of receipt of notification of the recommendation for the contract award.

Submissions may be subject to disqualification if illegible. Failure to register interest may result in not receiving notices and addenda. Contacting someone other than the purchasing agent may be grounds for removal from consideration.

The funding for this solicitation is not to exceed $50,**** annually.