The Wentzville R-IV School District is seeking proposals for the printing and mailing of its **** Annual Report. The scope includes printing 16-page reports and mailing them to all households within the district, plus 400 copies for the administrative center. Proposals are due June 29, 2026. Vendors must submit via BidNet Direct and include detailed cost breakdowns for printing, mailing list generation, postage, and additional mailing costs. Paper samples are required, and a final hard copy proof must be approved before printing. The district will consider price but not as the sole factor, evaluating overall value and vendor capabilities. Late proposals will not be accepted.
Printing and mailing to all WSD addresses within district boundaries is scheduled for late August-early September 2026. The 400 office copies will be delivered by end of August-early September 2026. The publication is expected to hit mailboxes in early September.
Invoices for services must be submitted by the end of the month in which services were rendered. Payment is subject to Board of Education approval and will be made according to the district's established payment cycles.
The vendor warrants that it will perform all services in a professional and workmanlike manner and in compliance with applicable federal and state requirements and industry standards. If the vendor provides any goods, equipment, software, or other products, the vendor must disclose any applicable warranties and support terms, including any manufacturer warranties.
The contract will be awarded to the proposer whose proposal is determined to be most advantageous to the district, based on evaluation criteria including meeting specifications, vendor ability, prior experience, financial strength, and proposed pricing.
Vendors must be qualified and have been in continuous operation for a minimum of five years. They must hold all required licenses and permits, comply with federal work authorization programs (e. g. , E-Verify), and undergo background checks if direct contact with students is involved.
The district may terminate any resulting agreement for cause, including poor performance, nonperformance, or late delivery. Vendors may forfeit penalties for underpaying workmen on construction projects, as per state law.
Vendors must include samples of 80 silk paper choices for printing. A final hard copy proof is required to be sent to and approved by the Chief Communications Officer prior to printing and mailing.
No objections or claims regarding interpretation, ambiguity, or omission will be accepted after the submission deadline.
Proposals may be considered nonresponsive or rejected if they are incomplete, not properly executed, late, or if the vendor proposes alternative or conflicting contract terms. Failure to comply with E-Verify requirements or submit required documentation can also lead to disqualification.
