Weighing Safety Government Bids & RFPs

Delivery is expected within 28 days after award for item **** delivery dates for other items are listed as ****.

Payment will be made by electronic funds transfer (EFT) or third party. Invoices are to be submitted electronically after receipt and acceptance of the order.

The system must have an expected usable life of at least 5 years. Software licensing, warranty, and service must be in accordance with OEM terms and conditions.

The government intends to award to the responsible offeror whose quote is the lowest price, does not exceed available funding, and is found to be reasonable. Price alone is the sole evaluation factor.

Offerors must be registered in SAM. gov. Vendors must be an OEM, authorized dealer, distributor, or reseller, verified by an authorization letter. Personnel must possess necessary certifications and qualifications.

Rejected goods will be held for 15 days at the contractor's risk and expense. Expenses for examination and testing of rejected materials will be charged to the contractor. Rejected perishable supplies must be removed within 48 hours.

Failure to submit a complete quote, acknowledge amendments, or provide required documentation may result in an unacceptable determination or disqualification.

Bids must be received no later than 10:00 AM on June 30, 2026, at the Sachem Central School District administrative offices, purchasing office, 51 School Street, Lake Ronkonkoma, NY ****.

All invoices submitted must reflect pricing as per the enclosed bid proposal pages in order for payment to be rendered. All invoices must reflect prices as indicated on the attached bid proposal pages.

Contractor must be trained and qualified to perform work on equipment covered under this contract. Contractor must be authorized by equipment manufacturers to access proprietary information, if necessary, in order to properly repair equipment. Contractor must be insured as indicated herein.

In the event of the failure to perform within the time stated in the schedule or purchase order, the bid deposit, if any, made with this bid, or so much thereof as shall be applicable to the unfulfilled amount of the award made to the undersigned, shall be retained by the board. Furthermore, the board may demand payment by the undersigned bidder to cover the difference between the price or prices for which such items shall be subsequently purchased, less the amount of the bid deposit retained by the board.

Illegible or vague bids may be rejected. Incomplete bid responses may be rejected. Failure to fulfill any requirements of the bid documents may result in being considered nonresponsive. Bids written in pencil will not be considered. Failure to properly complete the bid and/or provide all required information may result in the bid being disqualified as nonresponsive.

Vendors are required to address the following questions to be considered a viable source for future needs: Are you a manufacturer of the items being requested yes or no if not the manufacturer: identify the manufacturer can you provide a letter of authorization from the manufacturer showing you are a authorized distributor of the manufacturer yes or no where are the requested items manufactured can you meet the requirements described in the attached pws tca system installation yes or no any responses to this sources sought must include answers to all of the above questions in order to adequately assess the capabilities of the marketplace in relation to the requirements of this procurement.