The Town of Carrboro is seeking proposals for video production, audio integration, recording, and livestreaming services for its town council meetings and public events. The project involves designing, furnishing, installing, configuring, and supporting a professional audiovisual system at the Drakeford Library Complex performance space. Proposals can be submitted for three options: relocation and reuse of existing equipment, a hybrid system, or an innovative, simplified production system. Timely delivery and installation are critical, with a target completion date close to the first council meeting of fall 2026 (September 15, 2026). A pre-proposal conference and site visit are strongly encouraged. Proposals are due July 31, 2026. Evaluation criteria include technical approach, experience, equipment quality, cost, and references.
Timely delivery and installation are critical, with the goal to complete the project as close as possible to the first town council meeting of fall 2026, scheduled for September 15, 2026. the town will give strong consideration to vendors that demonstrate the ability to complete the project within the requested timeframe for installation of the new av system as close as possible to the first council meeting of fall 2026 as noted in the schedule september 15, 2026.
The selected vendor shall provide warranty support as part of the scope of work. warranty support
Proposals will be evaluated based on technical approach (30%), relevant experience (20%), equipment quality (20%), cost proposal (20%), and references support (10%). proposals will be evaluated based on: criteria weighttechnical approach 30relevant experience 20equipment quality 20cost proposal 20references support 10
Vendors must demonstrate experience with government meeting rooms, council chambers, municipal references, similar completed projects, certified installation technicians, manufacturer certifications, and the ability to provide local support. vendors shall demonstrate: experience with government meeting rooms experience with council chambers municipal references similar completed projects certified installation technicians manufacturer certifications ability to provide local support
A pre-proposal conference and site visit are strongly encouraged for interested vendors to ensure a complete understanding of project requirements and existing facilities. preproposal site visit strongly encouragedthe town of carrboro will conduct a preproposal conference and site visit for interested vendors.
The deadline for questions is July 27, 2026. deadline for questions: july 27, 2026
