This Invitation to Bid (ITB) is for janitorial cleaning contract services for the Southeastern Louisiana University School of Nursing in Baton Rouge, Louisiana. The contract period is from July 1, 2026, to June 30, 2027. A mandatory pre-bid conference will be held on a specified date and time, and failure to attend will result in bid rejection. Inquiries must be submitted in writing via fax by April 9, 2026. Bids are due by April 23, 2026, at 4:00 p. m. Central Time. The ITB is available electronically, and bidders are responsible for checking for addenda. Bidders must have personally inspected the site and have a clear understanding of the bid requirements. Specific requirements include providing a list of at least three client contracts of 70,000 square feet or greater, a complete list of cleaning chemicals to be used, and indicating brands for toilet tissue and hand sanitizer, with samples required for comparable products. Criminal background checks for employees assigned to Southeastern facilities are mandatory. A bid guaranty of 5% of the total bid price is required. Insurance requirements include Workers Compensation, Commercial General Liability, and Automobile Liability. The contract will be awarded to the lowest responsible and responsive bidder.
The bid opening date is April 23, 2026.
As work progresses, the contractor shall render monthly invoices based upon the amount of service completed at the end of each month. All invoices shall be submitted no later than 90 days of provided service. Payment shall be by EFT or check and payment will be deposited or mailed by the university controllers office during the following month.
The contract shall be awarded with reasonable promptness by written notice to the lowest responsible and responsive bidder whose bid meets the requirements and criteria set forth in the invitation to bid.
Each bidder is required to furnish a list with the bid response of at least three 3 client contracts of 70,000 total square feet or greater for which the bidder is currently providing janitorial services in good standing. Of these three 3, at least one 1 of the accounts listed must be at an athleticfitness club, hospital, college or university in order to establish the vendors experience in handling contracts similar to the one presented in this ITB.
If the contractor fails to provide a replacement custodian in the event of sickness or absence of the custodial personnel, the university reserves the right to charge the contractor a cost of **** per day per absent custodian.
The contractor should visit the site of the proposed service, inspect the site, utilities, equipment and particularly familiarize himself with the difficulties and restrictions regarding the execution of the proposed service. No additional allowance shall be granted to any contractor because of lack of knowledge of conditions.
Samples are required for comparable toilet tissue and roll towels offered, and for comparable instant hand sanitizer if not using Purell.
