Fur Cleaning Government Bids & RFPs

Standard stock items shall be delivered within five business days. Custom signs shall be delivered within ten business days. Emergency orders shall be delivered within twenty-four hours whenever practicable.

Invoices submitted to the city shall be payable sixty days from the time of receipt by the city. The time for payment shall not commence, and invoices shall not be processed for payment, until you provide reasonably sufficient support documentation.

Provide a minimum ten-year manufacturers warranty covering reflectivity, delamination, peeling, cracking, corrosion, fading, adhesive failure, ink failure, and manufacturing defects.

Award shall be made to the lowest responsive and responsible bidder based on the aggregate evaluated price and the bidders demonstrated responsibility, delivery capability, product quality, warranty, references, and compliance with the specifications.

Bidder shall have at least five years of experience manufacturing traffic control signs and provide three municipal references demonstrating comparable work.

Failure to deliver within the time quoted or failure to meet specifications may result in default in accordance with the general specifications.

Deadline for questions submissions: via email by July 20, 2026 at 4:00 pm est.

Failure to follow instructions could result in information considered private being posted to the citys open meetings portal and made available as a public record. Failure to meet specified deadlines, follow specific submission instructions, or enclose all required documents with all applicable signatures will result in disqualification.

All uniforms specified, both summer and winter completely new, shall be delivered within thirty 30 working days after the signing of the contract.

Billing will be on a monthly basis. On or before the first day of each month, the contractor must submit to each individual department receiving uniform rental service, a voucher using the towns standard form, for service provided in the preceding month.

The contractor warrants and represents that it is an equal opportunity employer. Garments which do not fit properly must be replaced with those of proper fit at no additional cost to the town. Any garment beyond repair, whether cleaned by bidder or not cleaned by bidder, must be replaced immediately, at no additional cost to the town.

An award will be made to the lowest responsible and responsive bidder.

Only qualified bidders who have adequate experience, finances, equipment and personnel will be considered in making awards, based upon qualifying data submitted with the bid proposal.

If the successful bidder fails to maintain adequate service to the town at all times during the period of the contract, the town of ramapo reserves the right to purchase these services elsewhere, and any excess cost to the town must be absorbed by the successful bidder.

Bidder shall submit with his bid, as a sample, one 1 complete set of garments to be furnished. A bid will not be considered if it does not comply with this requirement.

No bidder may withdraw hisherits proposal within fortyfive 45 days after the date set for the opening there for, but may withdraw hisherits proposal at any time prior to the scheduled date for the opening of proposals.

If the contractor, any officer, director or any party holding a controlling interest defined as five 5 percent or more, or in the case of a corporation any stockholder owning five 5 percent or more of the outstanding shares is convicted of a crime, excluding class b and unclassified misdemeanors as defined under the new york state penal law and its equivalent in any sister state or under federal law related to the subject matter of this agreement or if a related or affiliated company, partnership or corporation is convicted of a crime, excluding class b and unclassified misdemeanors as defined under the new york state penal law and its equivalent in any sister state or under federal law related to the subject matter of this agreement, after this agreement is fully executed, the town shall have the right to terminate this agreement without penalty.

Responses must be received by July 28, 2026, 10:30 am CT. The anticipated contract start date is September 1, 2026.

Payment will be made in accordance with the pricing provided on Exhibit C, considered all-inclusive. Invoices must include the contract or purchase order number and describe work completed. Payment is subject to satisfactory performance and receipt of goods.

Award will be made to the bidder who provides the best value to the state, considering meeting requirements, ability to meet performance delivery, and price.

Bidders must have at least two years of relevant experience. Personnel must be trained and have at least two years of relevant experience. Bidders must provide at least three verifiable references.

Failure to comply with sole point of contact requirements, submitting exceptions to the IFB, including assumptions in a response, or failing to submit required documentation may result in disqualification.

The historical spend for similar services was $30,000 for the period September 1, 2022, to August 31, 2023.