Making Government Bids & RFPs

Proposals must be received before the proposal due date and time, which is 1:00 PM EDT on August 18, 2026. Responses received after the proposal due date and time will not be accepted.

Payments for services will not be made in advance of work performed. The state of Delaware may require holdback of contract monies until acceptable performance is demonstrated, as much as 25%. All contract costs must be as detailed specifically in the vendors cost proposal.

The vendor will provide a warranty that the deliverables provided will function as designed for a period of no less than one year from the date of system acceptance. The warranty shall require the vendor correct, at its own expense, the setup, configuration, customizations or modifications so that it functions according to the states requirements.

The contract will be awarded to the vendor whose proposal is most advantageous to the State of Delaware, considering experience and reputation (25%), capacity to meet requirements (25%), demonstrated expertise in a person-centered service model (10%), full understanding of guardianship alternatives (10%), and project cost (20%). The contract shall be awarded to the vendor whose proposal is most advantageous, taking into consideration the evaluation factors set forth in the rfp.

Vendors must provide Delaware licenses and/or certifications necessary to perform services, complete all appropriate attachments and forms, and provide proof of insurance. Prior to the execution of an award document, the successful vendor shall either furnish the agency with proof of state of delaware business licensure or initiate the process of application where required.

The State of Delaware may include in the final contract liquidated damages provisions for nonperformance. If any vendor fails to comply with a through e noted above of this paragraph, the state of delaware reserves the right to disregard the proposal, terminate the contract, or consider the vendor in default.

A pre-bid meeting will be held on July 21, 2026, at 1:00 PM EDT, which is non-mandatory. prebid meeting nonmandatory **** at 1:00 pm edt

Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the designated contact, in writing, at least ten calendar days prior to the time set for opening of the proposals. Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the designated contact, in writing, at least ten 10 calendar days prior to the time set for opening of the proposals.

Vendors risk disqualification if they fail to respond to requests for information, submit proposals after the deadline, make direct contact with state employees other than the designated contact, have been convicted of certain offenses indicating a lack of business integrity, or violate contract provisions. Direct contact with state of delaware employees other than the state of delaware designated contact regarding this rfp is expressly prohibited without prior consent. Vendors directly contacting state of delaware employees risk elimination of their proposal from further consideration.

The base period of performance is from July 5, 2026, to July 4, 2027. Option periods extend through July 4, 2031. The period of performance including all options is: base period: 05 july 2026 04 july 2027 option period 1: 05 july 2027 04 july 2028 option period 2: 05 july 2028 04 july 2029 option period 3: 05 july 2029 04 july 2030 option period 4: 05 july 2030 04 july 2031

Payment will be made through Wide Area Workflow (WAWF). Payment will be made through wide area workflow wawf.

Quotes will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis, and tradeoffs are not permitted. Quotes will be evaluated on a lowest price technically acceptable lpta basis and tradeoffs are not permitted.

Contractor personnel shall possess the ability to present information orally and in written format, speak English clearly with excellent comprehension, be computer competent in Windows-based systems, and proficient with Microsoft Office software. Experience in military Protestant religious support programs is preferred but not required. Contractor personnel shall possess the ability to present information orally and in written format i. e. , emails, minutes, bulletins, advertising, and marketing. ability to speak english clearly and with excellent comprehension is essential.

Failure to complete the criminal history background check shall result in termination of the contract. Failure to complete the criminal history background check shall result in termination of the contract.