Extended Stay Government Bids & RFPs

The estimated value for the entire period of performance is 15,****. The estimated value for the entire period of performance is 15,****.

The proposal submission deadline is September 30, 2026, at 4:00 p. m. Eastern Time. proposal submission deadline september 30, 2026 at 4: 00 p. m. eastern time

Payment terms should be net 30 days after receipt of an accurate, undisputed invoice. Payment terms should be net 30 days after receipt of an accurate, undisputed invoice.

The proposals will be evaluated using a 100-point best value model. responsive proposals will be evaluated using a 100point bestvalue model.

Respondents must provide at least three current professional references, preferably from higher education or government. appendix d organization references provide at least three current professional references.

YCCC will conduct a guided facility walkthrough for each responsive respondent. YCCC will conduct a guided facility walkthrough for each responsive respondent that remains eligible for award before individual evaluator scoring is finalized.

A respondent may submit a written appeal within five business days after notice of award. a respondent may submit a written appeal within five business days after notice of award.

Respondents must certify that they are not debarred, suspended, or otherwise excluded from doing business with a state or federal agency. the respondent certifies that it and any material subcontractor are not debarred, suspended, or otherwise excluded from doing business with a state or federal agency, except as disclosed in the proposal.

For critical loss of heat, power, water, room access, fire/life safety, or major security incidents, the target response is accommodation or workaround within 1 hour. critical loss of heat, power, water, room access, firelifesafety concern, major security immediate acknowledgment temporary safe issue, or condition making a room uninhabitable. accommodation or workaround within 1 hour continuous response until stabilized.

Proposals must be received no later than September 24, 2026, 5:00 pm Eastern Time. proposals must be received no later than september 24, 2026, 5:00 pm eastern time.

Invoices shall be itemized and supported, and the county may withhold disputed or unsupported charges. invoices shall be itemized and supported. county may withhold disputed or unsupported charges.

The county intends to evaluate proposals on best value and demonstrated capability. the county intends to evaluate proposals on best value and demonstrated capability.

Contractors must have at least five years of experience coordinating lodging or comparable emergency logistics. at least five years of experience coordinating lodging housing or comparable emergency logistics, or demonstrated equivalent capability.

The deadline for written questions is September 15, 2026, 5:00 pm Eastern Time. deadline for written questions september 15, 2026, 5: 00 pm eastern time

Proposers must certify they are not presently excluded from federal transactions. proposer certifies, to the best of its knowledge, that it and covered principals are not presently excluded from federal transactions

The anticipated award date is October 6, 2026. anticipated award october 6, 2026

Price proposals shall be calculated from benchmarks utilizing medicare reimbursement methodologies. price proposals shall be calculated frombenchmarks utilizing medicare reimbursement methodologies.

Proposals must be received by 3 p. m. Lexington, KY time on **** must be received by: **** 3 p. m. lexington, ky time.

The university uses payment plus epayables for immediate payment upon confirmation of goods receipt and invoice. For check payments, terms are net30. payment terms for check payments are net30.

The contract will be awarded to the responsible offeror whose proposal is determined to be the most advantageous to the university, taking into consideration the evaluation factors set forth in this rfp. the university will award the contract to the responsible offeror whose proposal is determined to be the most advantageous to the university, taking into consideration the evaluation factors set forth in this rfp.

Offerors must describe and offer evidence of their ability to meet each of the qualifications listed, including compliance with federal, state, and local laws for lodging facilities. offerors should describe and offer evidence of their ability to meet each of the qualifications listed below.

The deadline for written questions is 3 p. m. Lexington time on **** for written questions 3 p. m. lexington time on ****

Proposals may be rejected for failure to conform to essential requirements, imposition of modifying conditions, or receipt after the closing date. rejection grounds for the rejection of proposals include but not be limited to: failure of a proposal to conform to the essential requirements of the rfp.