Video Rental Government Bids & RFPs

The quotation deadline is due by April 24, 2026, at 1pm EST.

All quotes will be evaluated based on cost as the lowest price, technically acceptable (LPTA).

All responsible small business sources may submit a response. Offerors are advised that they are responsible for all solicitation documents and acknowledging any amendments. All interested parties must have an active registration with the Federal SAM system https:sam. gov to receive an award.

The site visit is tentatively scheduled for April 15, 2026, at 10am EST.

All questions are due at 12pm eastern standard time est on April 17th or 48 hours after the last site visit date.

The bid notice states that this is a notice of intent to single source, indicating the award will be made to SecSol Inc. Security Solutions. his is notice of intent to single source for lenels2 and milestone video management system vms client workstation upgrade for loma linda vamc: this is not a request for competitive proposals.

The bid notice mentions that SecSol Inc. is an authorized government distributor for the LenelS2 and Milestone Video Management Systems and is the incumbent provider. secsol inc. security solutions, which is an authorized government distributor for the lenels2 and milestone video management systems vms client workstations.

The bid notice states that capable parties may identify their interests and authorization to respond to this requirement by April 15th, 2026, at 12:00 pm pst. capable parties may identify their interests and authorization to respond to this requirement by april 15th, 2026, at 12:00 pm pst.

The bid proposals are due no later than May 8, 2026, by 4:00 PM Pacific Standard Time, via email to ***@***. *. * submittals will not be accepted.

The City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. The City shall have 30 days from the receipt of an invoice that complies with all requirements to pay the contractor. Final payment of the last 10% of the total sum due will be paid within 60 days after completion of services and submittal of a final invoice, if all services have been satisfactorily performed.

Proposals will be evaluated on the following: a) responsiveness to the request for proposal questions, b) experience of the company, c) experience and qualifications of the assigned individuals, d) satisfaction of previous clients, and e) cost of providing the services for this project.

The City is seeking a qualified AV production partner capable of supporting both individual productions and the ongoing operational needs of a municipal black box theater. Demonstrated experience operating permanent AV systems in a theater or municipal facility environment is required.

Failure of contractor to respond to problems referred to it by City within the time limits established in subsection 1. 2 of the agreement shall result in liquidated damages as set forth in exhibit a.

The deadline for questions related to the RFP and the scope of work is April 22, 2026.

The offeror shall review the list of excluded parties in the System for Award Management SAM https:www. sam. gov for entities excluded from receiving federal awards for covered telecommunications equipment or services.

The bid notice does not specify a delivery deadline for the services. The Independence Day celebration is planned for June 23, 2026.

The bid notice states that pursuant to FAR **** a, offerors must be registered in SAM. gov at the time an offer is submitted to comply with annual representations and certifications requirements. Failure to be registered at the time of proposal submission shall deem the offerors proposal to be considered non responsive to the solicitation requirements.

The government is planning a site visit. The date and location for this visit will be stated once the solicitation is launched.