The City of Capitola is seeking demographic and mapping consulting services to assist in a potential transition from at-large elections to by-district elections. The selected consultant will serve as the lead demographer to draw district maps in accordance with applicable law, in partnership with the city's legal counsel, staff, and council. This RFP is expected to result in a firm fixed-price contract. Proposals must be submitted electronically by 12:00 PM on Tuesday, April 21, 2026, to ***@***. *. * RFP includes detailed scope of work, proposal requirements, evaluation criteria, and an estimated timeline. Key dates include RFP distribution on April 10, 2026, deadline for questions on April 15, 2026, and services beginning on or about May 1, 2026. The city reserves the right to reject any or all proposals and to negotiate with the selected proposer.
The deadline for proposal submission is Tuesday, April 21, 2026, at 12:00 PM, as stated in the RFP: All proposals must be submitted to the City Clerk's office electronically at ***@***. *. * by 12:00 p. m. on Tuesday, April 21, 2026.
The bid notice indicates that payment will be made on a not-to-exceed, lump sum basis upon satisfactory completion of services and delivery of work products, with payments issued monthly as charges accrue. The contract states: Payment for the consultants services shall be made upon a schedule and within the limit, or limits shown, upon appendix two.
The award criterion is based on the City Council's judgment of best value, which may not be solely based on proposed cost. The notice states: The award may not be made solely on the rfp districting services for capitola basis of proposed cost.
The city will consider submittals from consultants that demonstrate successful completion of comparable districting projects. The submission shall include a statement of qualifications with a discussion of past projects, including a minimum of three projects within the past five years with specific details. The notice states: The city will consider submittals from consultants that demonstrate they have successfully completed comparable districting projects.
The deadline for questions regarding the scope or process is April 15, 2026. The notice states: Deadline for questions: april 15, 2026.