This is a Request for Proposals (RFP) for Hourly Based Information Technology Services (HBITS) issued by the New York State Office of General Services (OGS). The contract period will be for five years with a two-year extension option. Awards will be made on a best-value basis to the top 45 highest-scoring bidders. The estimated annual value is $150 million. Bidders are encouraged to participate as prime vendors or subcontractors, with specific provisions for Minority and Women-Owned Business Enterprises (MWBE), Small Business Enterprises (SBE), and Service-Disabled Veteran-Owned Businesses (SDVOB). Key dates include a bid opening on May 20, 2026. Mandatory minimum qualifications include three years of continuous operation, providing IT staff placements to governmental entities, and verifiable staff placement sales. Bid submission requires an administrative and technical proposal, financial proposal, and various certifications. The bid opening results will be posted online. The contract terms include provisions for pricing, invoicing, payment, administrative fees, audits, and services warranty. Subcontracting is permitted with specific limitations. Additional requirements cover technology and security, work in the United States, and non-compete agreements. Task order procedures involve authorized users identifying needs, submitting requests, and selecting candidates based on technical and financial evaluations. Contractor performance will be evaluated annually, determining active or inactive status for subsequent contract years.
The bid opening due date for bids is May 20, 2026, at 1:30 p. m. ET. Bids must be delivered to the specified address on or before this date and time.
Invoicing and payment shall be made in accordance with the terms set forth in Appendix B Contract Invoicing. The contractor is required to provide the authorized user with one invoice, monthly in arrears, for all services rendered during the month. Biweekly or weekly billing for services rendered is not allowed. The invoice must include detailed line item information to allow authorized users to verify that pricing at point of receipt matches the contract price on the original date of order. Payment of purchases made by authorized users under this contract shall be the sole responsibility of authorized users, and contractors shall bill authorized users directly. Timeliness of payment and any interest to be paid to contractors is governed by Appendix B General Specifications April 2016, Clause 47 Prompt Payment.
The bid notice states that authorized users have the right to interview candidates, and the contractor must warrant that the services acquired under this contract will be provided in a professional manner in accordance with industry standards. The authorized user must notify the contractor of any services warranty deficiencies within ninety (90) calendar days from performance of the services that gave rise to the warranty claim.
Awards shall be made on the basis of a best value evaluation to responsive and responsible bidders. A best value award optimizes quality, cost, and efficiency among responsive and responsible bidders and is consistent with the best interests of the state of New York. The state shall award contracts to the responsive and responsible bidders that obtain the forty-five (45) highest scores.
Bidder qualifications include having been in continuous operation for at least three (3) years supplying hourly based IT staff placements, providing at least six (6) IT staff placements to governmental entities within the United States in specific high-demand job titles within the last three (3) years, and demonstrating a minimum of at least $700,000 in verifiable sales for providing IT staff placements to governmental entities within the United States within the last three (3) years.
The bid notice mentions that failure to comply with various requirements may result in a finding of nonresponsiveness, nonresponsibility, breach of contract, withholding of funds, suspension or termination of the contract, and/or such other actions or enforcement proceedings as allowed by the contract and applicable law. Specific penalties are also mentioned for failure to make timely and accurate payment of the quarterly administrative fee, and for intentional false or incomplete responses to the vendor responsibility questionnaire.
The bid notice does not explicitly state a deadline for challenging the bid. However, it mentions that unsuccessful bidders may request a debriefing within fifteen (15) calendar days of notification that their bid was not selected for award.
The anticipated dollar value of the award for this solicitation, based on historical purchases under previous awards, is approximately $150 million annually.