This RFP is for electric provider services for the University of Toledo. Proposals are due by April 9, 2026. Key requirements include submitting a complete and accurate proposal electronically, adhering to all directives, and providing specific documentation. The university reserves the right to reject any or all proposals. The contract term can be for one, one and a half, two, or three years. Suppliers are encouraged to identify products, services, or processes that promote environmental stewardship. The university is committed to accessibility and requires products/services to comply with ADA standards. Payment terms are net 30 days. A performance bond may be required. The selected vendor will be responsible for arranging and delivering power to First Energy on a clock hour basis. Samples may be requested for testing and evaluation.
The bid notice states that proposals must be received by the university by Thursday, April 9, 2026, at 3:00 p. m. EDT. Proposals received after this date and time will not be considered.
The bid notice states that unless otherwise indicated on the contract, payment terms are net 30 days and will be the later of the date products are received, the date the proper invoice is received, the date of successful installation or performance of services, or the university's written acceptance. The university's preferred payment method is credit card, followed by ACH and check.
The bid notice states that contractor warrants that the services performed and products supplied will be of first quality, in full compliance with requirements of the agreement, and free from defects in material, workmanship and design for one year from initial operations.
The bid notice states that the respondent whose proposal, in the sole opinion of the university, represents the best overall value to the university will be selected. Factors include compliance with the RFP, quality of products/services, ability to perform, general responsibility, price/discounts, reputation, local presence, creativity, qualifications, financial stability, sustainability, ability to execute timely, and fulfilling RFP information.
The bid notice states that the university may make investigations to determine the ability of the respondent to provide the supplies and/or perform the services specified and reserves the right to reject any proposal if the evidence submitted by, or investigation of, the respondent fails to satisfy the university that the respondent is properly qualified.
The bid notice states that if actual and direct damages are uncertain or difficult to determine, the university may recover liquidated damages in the amount of 1% of the value of the order, deliverable, or milestone that is the subject of the default, for every day that the default is not cured by the contractor.
The bid notice states that a site visit is not being offered for this RFP.
The bid notice states that samples may be requested as part of this RFP for testing and evaluation purposes. The cost of providing samples will be the responsibility of the supplier.
The bid notice states that respondents with questions or requiring clarification or interpretation of any section within this RFP must address these questions via email to ***@***. *. * prior to the submission date stated in Section 2: RFP Schedule of Events.
