RFB **** for preventative maintenance of instrumentation and controls of Madison County HVAC system. Bids due November 5, 2026 at 11:00 AM. Pre-bid meeting October 28, 2026 at 9:00 AM (optional but recommended). Prevailing wage rates apply. Bid security of 5% required. Contract term January 1, 2027 to December 31, 2028, renewable for two years. Questions due October 28, 2026 by 7:00 PM. Award to lowest responsible bidder. One-year warranty required. No delivery charges or fuel surcharges.
Materials/services are required on or before the delivery date in the specifications. No items are to be shipped or delivered until receipt of an official purchase order from Madison County or an executed contract.
Payment is made upon full performance, acceptance, and receipt of invoices. Madison County will pay the successful bidder the amount of their bid upon the full and faithful performance of the contract, acceptance of materials and/or work by the county, and upon receipt of the vendor invoices.
Minimum one-year warranty required. Madison County requires a minimum one (1) year warranty from the date of acceptance, to correct at no additional cost to Madison County any failure or defect in material and workmanship.
Lowest responsible bidder. The bids for the purchase of the above items will be awarded by the purchasing office to the lowest responsible bidder pursuant to GML 103.
Bidders must not be in arrears or default. No bid will be accepted from or contract awarded to any person or entity that is in arrears or in default of a surety or obligation to Madison County.
Failure to deliver may result in termination and disqualification. Failure to deliver as guaranteed may result in termination of any contract entered into and determination of the bidder not being responsible. This may also disqualify the bidder from receiving contracts for at least two years.
Optional but recommended. This site visit is not mandatory but is highly recommended.
Protests must be made as soon as possible in writing. Protests by companies, products or services offered by competing bidders must be made as soon as possible in writing to the purchasing office.
Failure to sign required forms results in ineligibility. The noncollusive bidding certificate must be signed. Failure to comply will result in the submission being ineligible for award.
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