Service Vendor Government Bids & RFPs

The vendor shall provide a proposed implementation timeline, including the estimated number of weeks from issuance of the purchase order to full system golive. The proposed timeline should identify the anticipated duration for each implementation phase, including setup and configuration, testing and review, training if applicable, and golive.

AHEC payment terms are net fortyfive (45) from receipt of correct and acceptable invoice. AHEC payment terms are net fortyfive 45 from receipt of correct and acceptable invoice

Quotes will be evaluated using the following criteria: Cost, overall value, platform functionality, visitor experience, ease of administration, reporting, implementation plan, ongoing support, security, accessibility compliance, vendor qualifications, references. AHEC will award, in whole, to the vendor who is most responsive to AHECs needs, cost and other factors considered.

Vendors must provide a cover letter and company overview, detailed description of qualifications, ability to implement secure, scalable, and user-friendly platform, knowledge of payment processing standards (PCI compliance), references from at least three clients within the last two years, description of approach to installation, cost sheet, detailed description of proposed platform system, current VPAT, current PCI DSS attestation of compliance (AOC), and a sample certificate of insurance.

An optional pre-bid conference via Zoom has been scheduled. when: june 24, 2026 1:00 pm mountain time us and canada

No questions will be accepted after: July 7, 2026 at 2:00 PM Mountain Time. No questions will be accepted after: july 7, 2026 at 2:00 pm mountain time.

Incomplete quote submissions or those missing documentation may be deemed nonresponsive and excluded from further consideration. Failure to provide a VPAT may result in the quote being deemed nonresponsive. Incomplete quote submissions or those missing documentation may be deemed nonresponsive and excluded from further consideration.

Bids will be received until 5 PM local time, on July 29, 2026.

Invoices shall be furnished to the finance director or his designee for verification and approval of the amount due the contractor. Final payment will not be made until final acceptance by the town of Southbury of all work.

The contract will be awarded to the responsible bidder submitting the lowest bid complying with the conditions of the advertisement for bids. Proposals may be evaluated based on cost proposal (30 points), technical approach and understanding (25 points), references and past performance (15 points), relevant experience (15 points), qualifications (15 points), and project team and qualifications of the staffing (15 points).

Proposers must demonstrate experience with municipal sustainability, recycling, waste diversion, organics, or environmental programs; experience managing or supporting grant-funded projects; familiarity with Connecticut municipal operations and/or CT DEEP programs; capacity to perform required services within the proposed schedule; strong public outreach and stakeholder engagement capabilities; and be properly registered with the Connecticut Secretary of the State. Proposers must demonstrate: experience with municipal sustainability, recycling, waste diversion, organics, or environmental programs

Proposals are sought from qualified firms.