Service Vendor Government Bids & RFPs

The bid notice specifies services are required for the **** school year, but a specific delivery deadline for the bid package is not explicitly stated.

The bid is a fixed-price bid with established maximum rates. Successful offerors will reimburse the district an annual facility usage fee of $19,500 per school site. Vendors are also required to provide a percentage of gross monthly fees to the individual school sites based on average monthly attendance, on a sliding scale from 10% to 27%.

Vendors must be experienced and qualified organizations. All staff must pass background checks and provide proof of required liability and accident insurance. A mandatory minimum adult-to-student ratio of 1:15 is required.

The bid notice states that vendors must be registered with the City of Memphis and log in to their accounts to access the full request for quote. o access the full request for quote, including specifications, bid sheets, and related materials, vendors must be registered with the city of memphis and log in to their accounts.

The bid notice states that a prebid meeting will be held on April 7, 2026, at **** Julius Lewis Drive at 9 am, and this meeting is not mandatory. a prebid meeting will be held on april 7, 2026 at **** julius lewis drive @9am. this meeting is not mandatory.

The bid notice states that proposals are sought from qualified software vendors.

The response deadline for proposals is April 16, 2026, at 02:30 PM CT. The contract start and end dates will be negotiated.

The vendor shall provide a warranty for workmanship and granite, with the duration to be specified. The vendor shall unconditionally guarantee materials and workmanship unless otherwise specified. Defective materials or workmanship shall be repaired or replaced within seven (7) days of written notice. The implied warranty of merchantability and fitness for a specific purpose shall not be disclaimed.

The proposal that accrues the highest point total based on a 100-point scale shall be recommended for award. The point categories are: Design (50 points), Pricing (25 points), Installation Functional Performance (15 points), and Experience References (10 points).

Vendors shall demonstrate a minimum of ten (10) years of documented experience successfully completing similar projects in scope, material, and complexity. They must also be able to provide high-quality materials and craftsmanship, and have a proven track record of completing projects on schedule and within budget.

The vendor shall provide material samples upon request and specifications for city review and approval prior to fabrication.

All questions and clarifications regarding this request for proposal will be accepted until April 9, 2026, at noon CT by submitting your questions through Ion Wave.