The City of Santa Clara is seeking proposals for a comprehensive cost of services study and an overhead cost allocation plan. The deadline for questions is June 15, 2026, and proposals are due July 13, 2026. The agreement term is six years with two optional two-year extensions. Proposers must have at least five years of experience. The evaluation criteria include company information, experience, qualifications (30%), technical capability (40%), and cost/fee proposal (30%). Protests must be submitted in writing within 10 calendar days after the notice of intended award.
Proposals are due July 13, 2026, at 3:00 PM PST. Proposals due date july 13, 2026 3:00pm pst
The City of Santa Clara does not pay for services before they are received. please note the city of santa clara does not pay for services before it receives them.
Proposals will be evaluated based on best value, with criteria including company information, experience, qualifications (30%), technical capability (40%), and cost/fee proposal (30%). Proposals will be evaluated to determine the proposal that offers the best value to the city. The evaluation will be based upon the following criteria, listed in the order of descending priority.
Proposers must possess a minimum of five years of experience providing the requested services. Proposers or proposers principal that will be assigned to the city must possess a minimum of five years of experience providing the services requested within this rfp.
There is no preproposal conference for this RFP. here is no preproposal conference for this rfp.
Proposers must provide one sample report for both the overhead cost allocation plan and the cost of services study. Provide one sample report for both the overhead cost allocation plan and cost of services study, for a total of two sample reports.
Objections must be submitted in writing to the procurement contact by the deadline indicated on the cover page, which is one week from the proposal due date. Objections must be submitted in writing to the procurement contact by the deadline indicated on the cover page.
Proposals may be disqualified for nonconforming submissions, failure to provide required documentation, evidence of collusion, attempting to improperly influence the evaluation team, or submitting incorrect information. Proposals that do not follow the specified format outlined below, or fail to provide the required documentation, may receive lower scores, or if found to be nonresponsive, be disqualified.
