Greenbus Government Bids & RFPs

The bid proposals will be received until 10:00 AM on Thursday, May 7, 2026.

Any bidder that has submitted a bid and has not attended the mandatory prebid site inspection will not be considered for this contract.

A mandatory prebid site inspection is scheduled for 10:00 AM on Friday, May 1, 2026, at 99 Troy Road, East Greenbush, NY **** and attendance will be taken.

The bid proposals must be received at the Bureau of Central Services by 10:00 AM on Thursday, April 30, 2026.

Payment will be made to the vendor following satisfactory delivery or installation. Vendor must submit completed original claimsvouchers with the appropriate original invoices to the department ordering the materials, which will in turn verify and forward them to the Bureau of Finance for disbursement, usually within thirty 30 days. Rensselaer County will not pay late charges.

Award will be made to the lowest responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the commodity to be supplied and its conformity with the specifications. The award will be made, based on item price or by aggregate net total as stipulated in the specifications or best value according to NYS GML 103 as defined in NYS Finance Law 163.

A responsible bidder is a manufacturer, producer, dealer, vendor or bona fide manufacturers agent who has demonstrated judgment and integrity, is of good reputation, is experienced in his or her work, whose record of past performance in the trade is established as satisfactory and whose financial status is such that it provides no risk to the county in its contractual relations. The successful bidder will allow the county or its designee to inspect the bidders facilities so as to verify the bidders capacity to complete the contract.

Liquidated damages may be assessed for various violations of the contract, including failure to provide transportation services, failure to conform to schedules, failure to provide required vehicles and services, failure to comply with regulations, operation of vehicles with regrooved tires, failure to comply with vehicle, driver, or monitor requirements, and various driver misconducts. The cost deducted will be based on the daily cost for the applicable trip type.

Any protests regarding the process or award shall be filed in writing and on the bidders letterhead with the Bureau of Central Services no later than seven 7 calendar days following the date of the bid opening.

The delivery of awarded items or services will be stipulated in the award, unless otherwise noted in the specifications. The decision of the director of BOCS as to reasonable compliance with the delivery terms shall be final.

Payment will be made to the vendor following satisfactory delivery or installation. Vendor must submit completed original claim vouchers no photocopies with the appropriate original invoices to the department ordering the materials, which will in turn verify and forward them to the Bureau of Finance for disbursement, usually within thirty 30 days. Rensselaer County will not pay late charges.

Award will be made by the Director of BOCS. The award will be made, based on item price or by aggregate net total. As stipulated in the specifications award shall be made to the lowest responsible bidder, as will best promote the public interest taking into consideration the reliability of the bidder, the quality of the commodity to be supplied and its conformity with the specifications.

The director reserves the right, before making an award, to investigate the qualification and facilities offered by bidders to insure proper performance.

The contractor agrees that there will be no interruption in the performance of the work under this agreement due to labor strife or unrest and that the contractor and his subcontractor will not employ on the work, any labor, materials, or means whose employment or utilization during the course of the contract may tend to or in any way cause or result in strikes, work stoppages, delays, suspensions of work, or similar troubles by any of the trades working in or about the buildings and premises where work is being performed under this contract, or by other contractors or their subcontractors pursuant to other contractors or on any other building or premises owned or operated by the owner. Any violation by the contractor of this requirement will be considered proper and sufficient cause for the owner to consider such interruption a breach of the agreement and to cancel the contract without any penalty to the owner, and to recover any damages from the contractor that may have been caused by labor strife and unrest.

Bidders must be prepared to deliver selected bid items for inspection of quality and ingredients within seven 7 calendar days following notification by the Bureau of Central Services. Failure to supply the required samples and/or information within the specified time may result in disqualification of the bid. Unless otherwise notified, samples must be delivered to the Rensselaer County Bureau of Central Services, 99 Troy Road, East Greenbush, NY ****.

Any protests regarding the process or award shall be filed in writing and on the bidder's letterhead with the Bureau of Central Services no later than seven 7 calendar days following the date of the bid opening.