Digital Receipt Government Bids & RFPs

The kiosk is expected to be operational within 180 days of award.

A minimum three-year warranty is required.

The award will be made to responsible sources who submit a bid or quotation.

A vendor must be registered at www. ***. *. * to be awarded the contract.

Vendors must comply with all applicable domestic sourcing requirements and disclose any foreign end products.

Proposals must be submitted by July 16, 2026, at 2:00 PM MDT. Late proposals will not be accepted or evaluated.

Payment terms are net 30. Payments will be made no more frequently than once in a 30-day period, with the exception of district credit card purchases. The district will not pay late or interest charges.

A minimum one-year warranty from the date of acceptance is required for all supplies. Extended warranty options and their coverage must be detailed.

The award will be made to the responsible supplier whose proposal is most advantageous, considering price, past performance, financial stability, and technical capability. A scoring system will be used, with pricing (75 points) and responsiveness (25 points) being key factors.

Vendors must have a proven track record of supplying, servicing, and maintaining point-of-sale systems in K12 food service, with strong references. They must also be able to provide onsite service within 24 hours and image devices to district specifications.

The RFP does not explicitly detail penalties for non-performance, but repeated late or missed deliveries may result in progressive corrective action, including contract termination for cause.

A pre-proposal conference may be held, but it is not mandatory. Live presentations are required for finalists at the Student Nutrition Center.

Finalists will be asked to ship one unit for testing by the food and nutrition staff. These physical samples must be submitted in their original standard packaging.

Proposals that do not comply with RFP requirements, late proposals, or proposals from debarred or suspended suppliers may be rejected.

Bidder must submit electronic responses no later than 5:00 p. m. Central Time on ****. o later than for information contact: 5: 00 p. m. central time on ****

The state of Texas will not incur any penalty for late payment if the invoice fails to conform to the requirements or if the invoice was not emailed to the appropriate addresses. The state of texas will not incur any penalty for late payment if the invoice fails to conform to the requirements of this section or if contractor did not email the invoice to the appropriate email addresses identified in this section.

DPS will evaluate responses in accordance with the best value standard. DPS will evaluate responses in accordance with the best value standard in tex. govt code ****.

Bidder must be a qualified firm. dps seeks proposals from qualified firms to establish a contract for utility invoice processing services.

Making any false statement, including disqualifying the bidders response, immediately cancelling any contract awarded to vendor, or recommending state of Texas debarment. dps may pursue and enforce any available remedies against the bidder for making any false statement, including disqualifying the bidders response, immediately cancelling any contract awarded to vendor, or recommending state of texas debarment.

The bid notice states that competing proposals are due by 3:00 PM EST on Tuesday, May 19, 2026.

The bid notice states that delivery is required within 60 days after receipt of order.

Payment requests shall be submitted electronically through the U. S. Department of the Treasury's Internet Payment Platform (IPP). The bid notice states that a proper invoice shall include name and address of the contractor, invoice date and number, contract number, description, quantity, unit price, and extended price of items delivered, shipping number and date of shipment, terms of any discount for prompt payment, and name and address of the official to whom payment is to be sent.

The bid notice states that the government will award a contract resulting from this solicitation to the responsible vendor whose quote confirmation to the solicitation is the lowest price while meeting the specifications and capability listed in the solicitation.

The bid notice states that the prospective vendor shall assume the government has no prior knowledge of its capabilities and experience and will base its evaluation on the information presented in each quote. The contractor shall provide the company's qualifications and ability to provide the requirements listed herein, with appropriate and specific documentation supporting claims of recent organizational and staff capability to support this requirement. If significant subcontracting or teaming is anticipated, organizations should address the administrative and management structure of such arrangements.