The City of Tracy is seeking bids for equipment rental services for community events. Proposals must be submitted electronically in PDF format via email by April 24, 2026, at 5 p. m. Pacific Standard Time. Questions regarding the notice should be directed to Lauren Repetto by April 17, 2026, at 5 p. m. The City reserves the right to reject any or all submittals. The contract will be for one year with an option to extend for four additional one-year terms, with a not-to-exceed amount of $120,**** per fiscal year.
The bid submission deadline is April 24, 2026, at 5 p. m. Pacific Standard Time, as stated in the notice: submittal due: april 24, 2026, at 5 p. m. pacific standard.
The bid notice states that fees paid to the contractor will be on a time and materials basis up to the negotiated maximum amount per signed contract, and invoices will be paid within 30 days of receipt and approval by the city, as indicated in the sample agreement: city shall pay contractor on a time and expense basis. . . Within 30 days after the citys receipt of invoice, city shall makepayment to the contractor.
The bid notice states that responsive submittals will be reviewed and evaluated to determine which bidder best meets the city's needs by demonstrating competence and professional qualifications, and that the ultimate selection will be made solely by the city on criteria determined by the city: all responsive submittals shall be reviewed and evaluated by the city in order to determine which bidder best meets the citys needs by demonstrating the competence and professional qualifications necessary for the satisfactory performance of the required services. The criteria by which the city shall evaluate submittals are set forth in this notice.
Contractors must demonstrate experience providing equipment rental services for community events, festivals, or similar large gatherings, and have the capacity to supply equipment for multiple events and manage delivery, setup, and removal according to scheduled timelines, as per the vendor requirements: The contractor must have demonstrated experience providing equipment rental services for community events, festivals, or similar large gatherings. Vendors should have the capacity to supply equipment for multiple events and manage delivery, setup, and removal according to scheduled timelines.
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Questions regarding the notice should be directed to Lauren Repetto no later than 5 p. m. on April 17, 2026: Any questions should be directed to Lauren Repetto, recreation services supervisor, at 209 **** or via email ***@***. *. * no later than 5 p. m. , april 17, 2026.
The not-to-exceed amount is $120,**** per fiscal year, as stated in the notice: Compensation to be paid hereunder shall not exceed onehundred thousand dollars and no cents 120, **** nottoexceed amount per fiscal year.
