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This is a sealed bid solicitation from Southeastern Louisiana University for the supply of printing supplies, specialty papers, shipping supplies, mailing supplies, wide format inks, wide format paper, vinyl supplies, lamination supplies, yard sign supplies, HP latex inks, etc. on an as-needed basis. The contract period is from July 1, 2026, through June 30, 2027. Bids must be returned by mail or delivered in person by May 6, 2026, at 4:00 PM Central Time. Faxed or emailed responses will be rejected. Delivery is FOB destination to Southeastern Louisiana University, Document Source, 303 Union Avenue, Suite ****, Hammond, Louisiana, 70402. The delivery vehicle must have a lift gate, and all items require inside delivery. Delivery response time for items ordered may be required within 24 hours of order placement for immediate needs, and within 72 hours for other items. The university is exempt from state sales and use tax. Insurance requirements include Workers Compensation, Commercial General Liability, and Automobile Liability. The successful vendor will be required to execute an indemnification agreement. The bid response forms can be requested in Excel format by contacting Phyllis Hoover at ***@***. *. * or **** by April 22, 2026. The bid is available electronically at www. ***. *. *
The bid opening date is May 6, 2026, at 4:00 PM Central Time. Delivery response time for items ordered may be required within 24 hours of order placement for immediate needs, and within 72 hours for other items.
The bid notice states that payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later. Cash discounts for less than 30 days may be offered but will not be considered in determining awards.
The manufacturers standard warranty will apply unless otherwise stated in the solicitation.
The bid notice does not explicitly state the award criterion, but it mentions that an award does not preclude the document source from taking advantage of a subsequent offer that will save the university additional money.
The bidder must be a Louisiana-licensed insurance company if selected. The successful vendor will be required to execute an indemnification agreement. The awarded vendor must continue to be a designated Louisiana certified small entrepreneurship participant.
Failure to deliver within the time specified in the solicitation document will constitute a default and may cause cancellation of the contract. The state reserves the right to purchase products or services on the open market and charge the contractor for excess costs.