Grambling City Bids, LA

Bid submissions are due on September 23, 2025, by 2:00 PM CST, electronically to ***@***. *. * opening will be on Zoom at 2:15 PM CST. Bidders must submit a bid bond. The contract will be for the delivery and installation of audiovisual equipment in 10 rooms within the nursing building. The scope of work includes furnishing, delivery, installation, and integration of large-format interactive displays, PC modules, wall mounts, video conferencing bars, and removal of existing equipment. Installation will be performed on a room-by-room basis. The successful bidder will be required to provide and install the specified equipment. A site visit is mandatory. The university reserves the right to award items separately, grouped, or on an all-or-none basis and to reject any or all bids and waive any informalities. Payment terms are net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later. The bidder must specify the brand and model number of the product offered in their bid. All products must be new, never previously used, of the manufacturer's current model and/or packaging, and of best quality as measured by acceptable trade standards. Bid prices shall include all delivery charges paid by the vendor, F. O. B. Grambling State University destination, unless otherwise provided in the solicitation. The vendor is responsible for including all applicable taxes in the bid price. Grambling State University is exempt from all Louisiana state and local sales and use taxes. The vendor shall be responsible for all damages to the existing site, facilities, furniture, and equipment that are caused by this project. The contractor shall carefully document existing site conditions and existing damages prior to commencing work. The contractor shall repair all damage to its original, undamaged condition prior to completing this project. The contractor shall provide a sufficient amount of adequately trained staff to perform all required services in a timely manner. The supervisor shall be responsible for communicating work schedules with the university's designated contract coordinator. The supervisor shall be present at all times when any contractor personnel are working at Grambling. The contractor shall designate employees who may fill in for the supervisor if the supervisor is absent for any reason. The university shall be notified by telephone and email as soon as possible if the normal supervisor will be absent. The contractor shall provide complete contact information for the supervisors and the personnel designated as back-up supervisors. The contractor shall provide the supervisors with a mobile cellular phone and shall provide the university with the phone number for the cellular phone so that the university can reach the supervisor at any time. The contractor shall be responsible for compliance with all university policies, security measures and vehicle regulations. Specifically, the university is a no smoking campus and all prospective bidders are cautioned that smoking will not be permitted inside or outside on any part of this facility at any time. Any employee who is found to be in violation of this policy will be subject to immediate dismissal. The contractor must provide all supplies, materials, tools, equipment, etc. necessary to complete the requirements of this contract. The contractor shall emphasize that safety is the most important part of this contract. The goal of the contract is to provide safe and sanitary facilities for the university community. We want to ensure that the contractor has a proactive approach to working safely and a written safety program that their employees are trained on. Additionally, we expect the contractor to strictly comply with all applicable rules, guidelines, laws, requirements, etc. The university shall require the contractor to take immediate action to remedy any deficiencies or areas of noncompliance. The contractor shall include a copy of their