Dover City Bids, DE

The bid proposals must be submitted by April 23, 2026, at 2:00 PM local time. Late submissions will not be considered.

The bid notice does not explicitly detail payment terms beyond stating that the contract is in the amount of the accepted proposal and that requests for payment shall be accompanied by supporting documentation.

The contractor shall provide a minimum 2-year workmanship warranty upon completion and a minimum 20-year manufacturer's warranty upon completion.

Proposals will be evaluated based on relevant experience, key personnel, cost proposal, project schedule, safety plan, and warranty system quality. The contract shall be awarded to the offeror whose proposal is determined to be most advantageous to the city.

Vendors must submit a current financial statement, acceptable experience record, business name and contact information, a letter from an accountant regarding financial standing, identification of key personnel, proof of licensing and insurance, a minimum of three references, information on litigation, and a statement regarding conflicts of interest.

The bid notice mentions that if the contractor fails to provide a performance bond within fifteen days of the award, the award or contract shall be void. It also states that if the contractor does not fulfill its obligations, the city may contract for an equivalent product on the open market, and any difference in cost shall be the responsibility of the contractor.

A non-mandatory pre-proposal meeting will be held on April 2, 2026, at 10:00 AM at the City Hall Caucus Room, located at 15 E Loockerman Plaza, Dover, DE ****.

The bid notice does not mention the submission of samples.

Questions concerning the request for proposal must be submitted in writing via email no later than April 9, 2026.

The deadline to submit final proposals is Wednesday, April 22, 2026, by 2:00 PM.

Invoices are typically processed within thirty 30 calendar days. The contract is for three 3 years with a city option for two 2 one 1 year extensions, with anticipated rates as per the proposal submitted by the contractor.

Proposals will be independently evaluated according to criteria including work experience with locating water, wastewater, electric and fiber lines, safety record, ability to meet response time to emergency tickets, total cost, geographical knowledge of Dover, ability to handle ticket receiving and reporting, and contractors ability to sustain locators within the organization.

The written proposal must include firm name and contact person, a brief history of the firm, a description of services, a listing of at-fault damages and violations, references, staff listing, proof of a current safety plan, proof of insurance, information on litigation, and a statement regarding conflicts of interest.

Any utilities damaged because of mismarking or failure to mark will be the responsibility of the contractor, who will be financially obligated for the repair of the facilities and any other claims related to the damage.

A nonmandatory pre-proposal meeting will be held on April 1, 2026, at 10:00 AM at the JW Pitts Center located at 10 Electric Avenue, Dover, DE ****.

Questions concerning the request for proposal must be made in writing and emailed no later than April 8, 2026.